ScreenSkills
Human Resources Administrator
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HR Coordinator
Reports to: HR Advisor/HR Manager
Location: London
Salary: DOE
Contract type: Permanent
Apply via: jobs@screenskills.com or henal.dabhi@screenskills.com
About us
ScreenSkills is the industry-led skills body for the screen industries - film, television (including children's, unscripted and high-end), VFX, animation and games. We are supporting the continued growth and future innovation across the whole of the UK by investing in the skilled and inclusive workforce who are critical to the global success of the screen sector.
We are supported by industry contributions to our Skills Funds – High-end TV, Film, Animation, Children’s TV, Unscripted TV – and Arts Council England to help people get into the industry and progress within it.
Role purpose
The HR Coordinator plays a vital role in supporting the delivery of an efficient, professional and people-focused HR service across ScreenSkills. The role provides first-line HR support to managers and employees, coordinates HR processes throughout the employee lifecycle, payroll and maintains accurate HR records and contributes to projects that enhance the employee experience.
The HR Coordinator will work closely with managers and colleagues across the organisation to ensure HR activities are delivered effectively, compliantly and in line with ScreenSkills' values.
Key responsibilities
HR Administration
- Coordinate all HR administration activities across the employee lifecycle, including recruitment, onboarding, probation, contract changes and offboarding.
- Prepare employment contracts, offer letters and other HR documentation.
- Maintain accurate employee records and HR systems, ensuring compliance with GDPR and data protection requirements.
- Manage HR correspondence and respond to employee queries in a timely and professional manner.
- Support the administration of benefits, payroll changes and pension arrangements.
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Onboarding & Offboarding
- Conduct pre-employment checks, including right-to-work verification and references.
- Manage onboarding activities to ensure new employees are effectively integrated into the organisation.
- Manage end to end lifecycle including starters, leavers, changes.
Employee Relations Support
- Provide first-line advice and guidance to employees and managers on HR policies and procedures.
- Maintain confidential case management records and documentation.
Learning and Development
- Coordinate learning and development activities, including training bookings, attendance records and evaluation feedback.
- Support the delivery of organisational development initiatives and employee engagement activities.
- Assist with the administration of performance review processes.
HR Systems and Reporting
- Maintain HR databases and personnel records to ensure data accuracy and integrity.
- Produce regular HR reports and metrics, including workforce data, diversity statistics, turnover and absence reporting.
- Provide reporting for payroll.
- Support HR audits and compliance activities.
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Employee Engagement and Wellbeing
- Help organise employee engagement, wellbeing and inclusion initiatives.
- Contribute to fostering an inclusive and positive workplace culture.
Essential skills and experiences
Essential:
- Previous experience in an HR administrative or HR coordination role.
- Good understanding of UK employment law and HR best practice.
- Excellent organisational skills with the ability to manage multiple priorities and deadlines.
- Strong attention to detail and commitment to accuracy.
- Experience maintaining confidential records and handling sensitive information.
- Proficient in Microsoft Office applications, particularly Word, Excel and Outlook.
- Experience using HR information systems (HRIS).
- Strong written and verbal communication skills.
- Ability to build effective working relationships with colleagues at all levels.
- Knowledge of payroll and benefits administration.
Preferred:
- CIPD qualification or working towards CIPD Level 3.
- Experience working within the charity, education, creative or screen industries.
- Experience supporting equality, diversity and inclusion initiatives.
This job description is not intended to be either prescriptive or exhaustive. It is issued as a framework to outline the main areas of responsibility at the time of writing.
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