Walden Security
Human Resources Administrator - Chattanooga, TN
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SUMMARY:
Assists the Human Resources Manager with various Human Resources administrative functions and performs administrative duties related to the operations of the branch or office.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Answers phone and redirects calls in a timely manner.
- Manages office by ordering supplies, sorting mail, stocking office materials, and greeting all office guests.
- Schedules and organizes appointments.
- Completes daily office opening and closing procedures, including tidiness of the branch kitchen and conference rooms.
- Completes monthly reports and sends out monthly birthday cards to field personnel.
- Creates and enters new employee personnel information into the HRIS.
- Participates in company Quality Assurance initiatives, including record keeping, training, and auditing.
- Examines employee files to answer inquiries and provides information to authorized persons.
- Prepares weekly (ISOT) Initial Security Officer Training Books and Orientation folders for classes.
- Corresponds with the Marketing Department to provide client and officer updates, awards, birthdays, training schedules (etc) to be included in the Walden Report.
- Assists with recordkeeping related to employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination date and reason.
- Assists with administering pre-employment tests, drug screens, background check, and uniform ordering.
- Assists with updating employee files, documenting personnel actions, and providing information for payroll and other uses.
- Assists with verification of employment requests for employees.
- Assists with coordinating and scheduling new hires to attend (ISOT) Initial Security Officer Training classes.
- Assists with uniform assignments, exchanges, or reimbursements.
- Assists with the maintenance of uniform room cleanliness and inventory.
- Performs other clerical duties as needed, such as filing, photocopying, and collating.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities. The Human Resources Administrator reports to the Human Resources Manager and is subject to supervision from the Human Resources Manager and the General Manager.
COMPETENCY:
To perform the job successfully, an individual should demonstrate the following competencies:
- Customer Service
- Interpersonal Skills
- Oral Communication
- Written Communication
- Teamwork
- Diversity
- Ethics
- Organizational Support
- Judgment
- Motivation
- Planning/Organizing
- Professionalism
- Quality
- Adaptability
- Attendance/Punctuality
- Dependability
- Initiative
- Innovation
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QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience.
- Ability to read and interpret documents such as safety rules, operating policies, maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of customers or employees of the organization.
- Ability to calculate figures and amounts with basic addition, subtraction, multiplication, and division with accuracy.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Intermediate skills in Microsoft Office software, including Word, Excel, and Outlook.
- Working knowledge of applicant tracking systems (ATS), Human Resources systems (HRIS), internet programs, and order processing systems.
CERTIFICATIONS, LICENSES, REGISTRATIONS
- Current/valid state driver’s license
OTHER QUALIFICATIONS
- Ability to pass a drug screen and criminal background check.
- Must be able to travel on a limited basis (less than 10%).
EDUCATION AND/OR EXPERIENCE:
- High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS:
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of customers or employees of the organization.
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SKILLS:
- Ability to calculate figures and amounts with basic addition, subtraction, multiplication, and division with accuracy.
PHYSICAL DEMANDS:
- The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.
- The employee is frequently required to stand, walk, and reach with hands and arms.
- The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
- The employee must occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close vision, color vision, the ability to adjust focus, and the ability to see and distinguish basic colors.
WORK ENVIRONMENT
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually moderate.
OTHER TASKS
This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
#waldenway
Pay Rate $20—$20 USD
We offer every employee — from executive managers to administrative support to security professionals — unique and generous benefits, as well as opportunities for career growth. So if you’re ready to embark on a meaningful career with one of the nation’s most dynamic and fastest growing security companies, apply with Walden Security today.
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