Venesky-Brown’s Client Opportunity

Venesky-Brown’s client, a public sector organisation in Dundee, is currently looking to recruit a HR Assistant for an initial 12-month contract on a salary of £29,107- £32,055/annum. The expectation is to be based on site 5 days a week during the 6-month probation period, with a 2-day per week in office hybrid model.

Responsibilities

• To maintain and update the recruitment portal
• To deal effectively and efficiently with all recruitment queries from both internal and external applicants
• To collate and process the relevant paperwork for vacancies and ensure that the required vacancy control is in place prior to the post being advertised
• To actively manage and monitor receipt of all pre-employment checks
• To act as a first point of contact for all customers to the Human Resources team
• To issue Contracts of Employment to new starters, and send amendment letters to staff to inform them of contractual changes as they occur
• To effectively and efficiently process and forward any changes to payroll meeting required deadlines
• To support the administration of any staff benefit scheme introduced by the organisation
• To advise managers and staff on routine HR queries including; sickness absence data, recruitment, terms and conditions of service, seeking advice and guidance as necessary
• To be responsible for maintaining effective office systems and procedures, making maximum use of technology and updating information as appropriate
• To provide an efficient and effective administrative service for the HR function and the designated HR Business Partner - this may include receiving telephone calls, minute taking, meeting planning, diary management, electronic filing, maintenance of databases, receipting of invoices, scanning and photocopying
• As part of the wider team, review working practices and suggest improvements, ensuring continual business improvement
• Prepare and interrogate management reports relating to HR activities in staffing, absence, benefits and recruitment ensuring that reports are provided within the agreed timescales.
• Maintain employee files and records in accordance with General Data Protection Legislation (GDPR)
• Assist and, or provide support with HR projects and initiatives (such as Recognition and Reward, development of HR system, Document Manager and Self-Service portal)
• To carry out any other reasonable duties as required by the organisation.