Human Resources Assistant

HR Assistant

We are pleased to be partnering with a well-established and highly reputable professional services firm based in the Southampton area, who are seeking a highly organised and detail-focused HR Assistant to join their HR team. Within this role you will provide efficient administrative support, maintain accurate employee data, coordinate trainees route to qualification and deliver an excellent experience for employees and supervisors. This is an ideal opportunity for someone who enjoys structured administration, thrives in a fast-paced environment and takes pride in delivering work with a high level of accuracy and confidentiality. The hours for the role are 9.00am – 5.00pm and the role is hybrid.

Role: HR Assistant

Where: Southampton

Salary: c£31,000pa dependant on experience

Responsibilities

• Providing comprehensive administrative support across a range of HR processes ensuring employee records and documentation remain accurate, compliant and up to date.
• Act as the HR information system subject matter expert.
• Respond to routine HR enquiries.
• Handle confidential information with discretion and professionalism.
• Coordinate the route to qualification for trainees.
• Provide administrative support to the knowledge and learning function.
• Support the delivery of an efficient and compliant employee lifecycle experience.
• Assist with administrative activities relating to new starters, including pre-employment checks, onboarding documentation, induction arrangements and probation tracking.
• Maintain employee personnel files in accordance with data protection legislation and internal retention policies.
• Provide administrative support for ER processes, including preparing documentation, arranging meetings and taking confidential notes where required.
• Assist with the administration of employee recognition schemes, wellbeing initiatives and benefits provided through external suppliers.
• Respond to first-line queries from employees and supervisors on HR policies, procedures, leave entitlements and HR systems, escalating where appropriate.
• Assist with the training registrations and qualification process for all professional qualifications.
• Assist with the timely and accurate administration of the career development training.
• Assist with the onboarding experience for new starters ensuring they have all the information they need for a smooth induction.
• Supporting the HR Manager and Senior HR Advisor in developing, promoting and facilitating firm wide engagement, wellbeing and EDI initiatives.