Company Description

HDS Personnel Ltd works closely with the Port of Tilbury, Tilbury2, and The London International Cruise Terminal, offering a range of career opportunities to new and existing team members. The company has been established at the Port of Tilbury for over a decade and has steadily grown its workforce. HDS Personnel Ltd is recognized for providing a high-quality, multi-skilled workforce to its partners and clients. The organisation offers expertise to the rail, logistics, and warehouse sectors, supporting a variety of Port of Tilbury businesses as well as external clients. Candidates joining HDS can expect to work with a reputable employer in a dynamic port and logistics environment.

Role Description

The Human Resources Coordinator is a full-time, on-site role based in the Port of Tilbury. The Human Resources Officer is responsible for delivering a professional, proactive, and compliant HR service across the business, whilst overseeing the day-to-day administration of the office. The role supports managers and employees throughout the entire employee lifecycle, ensuring compliance with employment legislation, company policies, and best practice.

The post holder will play a key role in recruitment, onboarding, employee relations, HR administration, compliance, and maintaining an efficient and organised office environment.

Job Responsibilities:

• Manage the end-to-end recruitment process, including drafting job advertisements, advertising vacancies, screening applications, arranging interviews, and liaising with hiring managers.
• Coordinate and deliver employee onboarding, including inductions, issuing contracts of employment, company policies, declarations, and completing Right to Work checks.
• Maintain accurate and confidential employee records, ensuring all personnel files are compliant and up to date.
• Monitor and maintain records relating to:
  • Driving licences (DVLA checks)
  • Medicals
  • Training records
  • SIA licences
  • DBS checks
  • Right to Work documentation
  • Visa expiry dates
  • Other statutory compliance requirements
• Conduct return-to-work interviews following sickness absence.
• Conduct exit interviews and identify trends or recommendations where appropriate.
• Provide first-line HR advice and guidance to managers and employees on company policies, procedures and employment matters.
• Prepare HR documentation including meeting invitations, outcome letters, disciplinary correspondence, grievance documentation, investigation notes and other employee communications.
• Minute formal and informal meetings accurately and confidentially.
• Support employee relations processes in accordance with employment legislation and company policies.
• Assist with performance management, probation reviews and employee development processes.
• Ensure HR policies and procedures remain compliant with current UK employment legislation and recommend updates where required.
• Produce HR reports and management information when required.
• Support payroll by ensuring employee information and contractual changes are communicated accurately and within required deadlines.