PW Talent
Human Resources Project Coordinator
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HR Project Coordinator – TUPE & Change, West Midlands, on site 4/5days/wk, 20mth FTC
Providing dedicated administrative, analytical, and operational support to drive the successful delivery of a major HR transformation initiative. This role centres on preparing the organisation for change by redesigning HR templates, updating and managing project-specific communications, coordinating critical TUPE consultation meetings, and compiling complex workforce data sets. The post holder ensures the project remains on schedule, compliant, and aligned with overall business transformation objectives.
Key Responsibilities:
TUPE Support & Meeting Planning
- Coordinate and schedule consultation meetings, one-on-ones, and group briefings related to TUPE transfers.
- Prepare and dispatch statutory consultation packs, measures letters, and legal notifications within strict regulatory timelines
- Take accurate minutes during sensitive consultation meetings and track follow-up actions.
Data Compilation & Reporting
- Extract, compile, and analyse HR data from our systems to generate weekly, monthly, or ad-hoc reports (e.g., headcount, progress to date).
- Maintain the integrity of the reporting systems by ensuring employee records are meticulously updated.
- Assist with data gathering for payroll, compliance audits, and due diligence processes.
- Consolidate and validate Employee Liability Information (ELI) and due diligence data required for TUPE transfers.
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Transformation Communications & Stakeholder Updates
- Draft, edit, and coordinate change management communications, including project newsletters, town hall briefing notes, and FAQs regarding the transformation.
- Maintain and refresh dedicated transformation pages on the company intranet, ensuring employees and managers have real-time access to transition materials.
- Monitor project feedback channels, triaging employee queries regarding the transition and escalating complex issues to the HR Lead.
- Be a representative for the project team on site, giving face to face advice.
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Skills & Competencies:
- Experience: 6+ years of experience in an HR administrative or coordinator role. Experience working with a blue collar workforce.
- TUPE Knowledge: Prior exposure to or basic understanding of TUPE processes is highly advantageous.
- Technical Savvy: Strong digital literacy, with experience using standard document, spreadsheet, and presentation software and experience navigating HRIS platforms.
- Communication Skills: Exceptional written and verbal communication skills with a knack for drafting clear, engaging internal announcements.
- Organisation: Superior organisational skills with the ability to manage multiple timelines, specifically around meeting coordination and data deadlines.
- Discretion: High level of integrity and the ability to handle confidential and sensitive employee data appropriately.
- Meticulous Attention to Detail: High precision in drafting legal templates and compiling sensitive workforce data.
- CIPD qualification (Level 3 or 5) or equivalent experience in human resources/project management.
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