We are looking for an experienced secretary/administrator to support our Critical Care Unit.

To provide a comprehensive and senior secretarial/administrative service to the business unit ensuring the effectiveness of all communications, administrative processes and organisational systems at all times.

You will provide secretarial assistance to Lead Consultants and all other Consultant medical staff, Matron(s), Senior Nurses and Business Unit Management. Provide a high level of administrative support to the ICU team including meeting preparation and minutes, follow up clinics, HR matters on ESR.

• Reasonable for effective communication across all boundaries to ensure the delivery of a comprehensive secretarial service.
• Audio/Other transcription of complex discharge summaries, medical reports, letters, meeting actions and minutes etc.
• Typing daily Critical Care admission and discharge summaries.
• Support with Critical Care ICNARC patient and unit related audit work.
• Manager access on ESR to facilitate staff terminations, and staff changes affecting hour changes, departmental moves, maternity/paternity leave, sabbaticals, and staff retiring & returning to work.
• To undertake any duties arising, which may reasonably be considered within the scope of this post.
• Access and retrieval of data using the various systems.
• Provides and receives complex / sensitive information which requires understanding, tact & diplomacy. To undertake any duties arising, which may reasonably be considered within the scope of this post.
• Arranges a variety of meetings, participating in meetings taking timely minutes and points of action. Ensures actions are progressed with future agendas planned. Takes minutes of sensitive HR meetings / sickness reviews.