Moorfields Eye Hospital, London, Fellowship
Infection Prevention and Control Office Administrator
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YOU MAKE US MORE
Join Moorfields Eye Hospital NHS Foundation Trust
At Moorfields, people’s sight matters—and so do the people who make it possible.
For over 200 years, Moorfields has been at the forefront of ophthalmic care, research, and education. With more than 2,300 dedicated team members and over 700,000 patients seen annually across our City Road site and 22 networked sites, we are proud to be a global centre of excellence.
We're also a vibrant community where kindness, equity and excellence shape every aspect of our work. Whether it’s pioneering research through our partnership with UCL Institute of Ophthalmology and Moorfields Biomedical Research Centre or training the next generation of global eye care leaders, we’re united by one mission—delivering world-class eye health, sustainably and at scale.
And we’re just getting started.
From 2027, we’ll move to our brand-new Oriel site in St Pancras, Camden—a state-of-the-art centre that will unite eye care, research, and education under one roof. This groundbreaking facility, developed in partnership with UCL Institute of Ophthalmology and Moorfields Eye Charity, will enable transformative innovation and collaboration like never before.
Could you be part of this future? Make us more.
Job Overview
An exciting opportunity has arisen for an individual to join the Infection Prevention and Control Team at Moorfields Eye Hospital NHS Foundation Trust as an Office Administrator in a part-time role for a 12-month period.
The post holder will be a key member of the Infection Prevention and Control team who will be expected to provide high-quality administrative support to the team. The role requires strong communication and IT skills, attention to detail and good organisational and leadership skills.
The post holder will need to have a high level of personal and professional organisation skills, self-motivation and flexibility in approach to their work to meet the needs of the service. Excellent interpersonal and communication skills, both verbally and in writing will be essential along with the ability to communicate effectively with a wide range of healthcare professionals, senior managers and stakeholders from inside and outside of the organisation.
Previous experience in working in a secretarial or administrative role in a hospital or other clinical setting is desirable but not essential.
We cannot provide sponsorship for this role.
Main duties of the job
- First point of contact for enquiries for the above team, referring matters as appropriate, by telephone, email or face to face based on the level of urgency.
- To be proficient in the use of Microsoft Word, Excel, and other software packages as required.
- To ensure work objectives are met on a day-to-day basis.
- Prioritise workload on a daily basis, referring to line manager for guidance as necessary.
- To maintain and develop up-to-date and efficient office systems including filing. To manage the Teams databases and ensure they are updated and kept in an accurate manner.
- Able to use initiative during working day to arrange meetings, prepare papers and distribute all papers in agreed timeframes.
- To take minutes for committees and other meetings as required and do draft minutes in agreed timeframes.
- Gathering and sharing statistical data as requested.
- Support additional project work plus support development of business plans e.g. gathering information and producing reports and presentations, as required.
- To perform any administrative duties required for specific area of work.
- To locate and collect patient notes as required by the teams.
- Prepare papers in advance of meetings, appointments, teaching sessions, study days, conferences and any other events.
- To be responsible for the taking and drafting of minutes for relevant meetings. To circulate agendas for future meetings and ensure that all necessary requirements are in place.
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Working for our organisation
What’s in it for You?
At Moorfields, we invest in you—your growth, your wellbeing, your future.
You’ll Join a Flexible, Supportive Organisation Offering
- Competitive salary (including high-cost area supplement)
- Membership of the NHS Pension Scheme
- 24/7 independent counselling support
- Career-long learning and development opportunities
- Excellent transport connections
- Access to NHS and Blue Light discount schemes
- Free Pilates classes
- Full support and training to develop your skills
And so much more! To see the full range of benefits we offer please view our Moorfields benefits leaflet.
Detailed Job Description And Main Responsibilities
- To act as the first point of contact for enquiries and correspondence for the above team, referring matters as appropriate, by telephone, email or face to face based on the level of urgency.
- To be proficient in the use of Microsoft Word, Excel, and other software packages as required.
- To action all incoming mail and queries as appropriate.
- To ensure work objectives are met on a day-to-day basis.
- Prioritise workload on a daily basis, referring to line manager for guidance as necessary.
- Assess calls and enquiries for urgency and priority, forwarding calls where appropriate.
- To maintain and develop up-to-date and efficient office systems including filing. To manage the Teams databases and ensure they are updated and kept in an accurate manner.
- Able to use initiative during working day to arrange meetings, prepare papers and distribute all papers in agreed timeframes.
- To take minutes for committees and other meetings as required and do draft minutes in agreed timeframes.
- Support additional project work plus support development of business plans e.g. gathering information and producing reports and presentations, as required.
- To perform any administrative duties required for specific area of work.
- Be responsible for stock ordering and monitoring of stock.
- To locate and collect patient notes as required by the teams.
- Prepare papers in advance of meetings, appointments, teaching sessions, study days, conferences and any other events.
- To be responsible for the taking and drafting of minutes for relevant meetings. To circulate agendas for future meetings and ensure that all necessary requirements are in place.
Person specification
Education and Experience
Essential criteria
- GCSE or equivalent (including English & Maths)
- Previous experience in an administrative role
- Excellent computer literacy and ability to use M Excel and PowerPoint to high standard including analysis and report production
- Experience of taking and drafting minutes and co-ordinating agendas
- To prepare papers in advance of meetings, appointments, teaching sessions, study days, conferences and any other events.
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Skills/Abilities
Essential criteria
- Effective in managing own time, meeting deadlines and within resources
- Excellent communication skills (written and verbal)
- Ability to contribute to team working and to develop good working relationships
Desirable criteria
- Ability to effectively manage ad hoc demands to existing workload
Personal qualities
Essential criteria
- Good interpersonal skills and friendly
- Effective in managing own time, meeting deadlines and within resources
- Self-motivated, with ability to work without supervision and use initiative
- Flexibility in approach and attitude – willing to be a ‘team member’
Due to the nature of this position, employment is subject to proof of eligibility to work in the UK, completion of a satisfactory DBS disclosure and two references. We do not offer visa sponsorship for roles unless clearly stated in our adverts, so please consider this before applying.
Our commitment to equality, diversity and inclusion is at the heart of our organisational culture. As part of our pledge to take positive action in recruitment we encourage applications from under-represented candidates including BAME (Black, Asian, and Minority Ethnic) and Disabled candidates as we work towards a representative workforce that is able to provide the quality, the dignity and respect and to deliver above and beyond.
Moorfields is a flexible working friendly organisation, and we are committed to helping our employees achieve a work-life balance that is beneficial for health and wellbeing, motivation levels and job satisfaction. Every employee of the Trust has the right to request to work flexibly. Please speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
If we receive sufficient applications, we will close this ad prior to the closing date. You are advised not to delay submitting your completed application.
If you would like to discuss any reasonable adjustments before applying or would like an accessible version of any recruitment documents, please contact the recruitment team at moorfields.recruitment@nhs.net.
https://www.moorfields.nhs.uk/work-for-us
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Documents to download
- Job Description (PDF, 304.4KB)
- Job Specification (PDF, 272.6KB)
- MEH Staff Benefits (PDF, 919.1KB)
- MEH Privacy Notice (PDF, 138.0KB)
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Further details / informal visits contact
Name Amita Sharma
Job title Lead Infection Prevention and Control Nurse
Email address Amita.Sharma5@nhs.net
If you have problems applying, contact
Address Any
Telephone emma.blake10@nhs.net
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