Health and Safety Executive
Information Governance Manager (Band 4/HEO)
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Bootle, Glasgow, Sheffield, York
Job Summary
As a UK regulator, HSE collects, processes, and produces a large amount of information relating to our regulatory activities. We have legal obligations as a government department to ensure that we are managing this information in accordance with our statutory obligations and can be both accountable and transparent in our decision making. HSE’s Bootle-based Information Management Team (IMT), is responsible for providing advice and guidance on the effective management of information across the organisation.
An exciting opportunity is available for a Band 4 (HEO) Information Governance Manager to join the team.
As part of the Information Management Team, the post holder will be responsible for managing the governance of HSE’s information management estate including architecture, compliance, data discovery, configuration changes, building capability across the organisation, and working with system engineers and developers to make sure KIM best practice is incorporated in IT system implementation.
The role will also support HSE’s strategic direction for data and information management, providing a centre of expertise and control in HSE and will provide advice and support on all aspects of information management and governance, supported by a programme of training and development to improve Information Management skills across the organisation.
Working Pattern
Part time working hours are available for this role. We can accept part time applicants who can commit to working a minimum of 30 hours per week.
Travel
As you will be working as part of a Bootle based team, it should be assumed that the successful candidate (if not already Bootle based) will be required to attend Bootle Head Office, on average, 2-3 days every 6-8 weeks.
For details of HSE locations please see here [HSE Offices](HSE Offices)
Job Description
Key Responsibilities
- Support HSE’s Departmental Records Officer (DRO) to fulfil HSE’s legal obligations under the Public Records Act by assisting in the management and assurance of HSEs Information Lifecycle from creation to disposal.
- Develop and manage HSEs information architecture plan including structure, navigation and security in line with HSE and central government information management and governance policies.
- Assist in the development of policies and procedures required to support HSE’s compliance with information management legislation (e.g. Public Records Act, DPA, UK GDPR), including acceptable use, compliance, and business rules criteria.
- Support HSEs Information Asset Owners and Data Protection Officer, helping to develop and manage a compliance framework by providing assurance and guidance to senior leaders on information management compliance considerations including risks, vulnerabilities and controls.
- Actively engage with KIM professionals across government and other stakeholders to develop own knowledge and advise and support HSE on emerging issues and trends. Work with IMTs Training and Comms manager to use this knowledge in the support and development of HSE KIM standards, training and communications.
- Lead a team of KIM specialists including direct line management responsibility for approx. 2 B5s undertaking 1-2-1s at least every 8-weeks, setting team and individual’s performance objectives, ensuring training and development plans are in place, as well as managing attendance, leave and sickness etc. Fostering a culture of continuous improvement and modernisation within the team by actively identifying areas, systems, and processes where improvements could be made. Support in the implementation of these improvements by building capability within the team to deliver effective change, enabling knowledge transfer where required.
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Person Specification
Essential Skills And Criteria
- Proven records management experience and the demonstrable application of Knowledge and Information Management (KIM) policies, processes, and legislation (e.g. Public Records Act)
- Experience of using MS Purview and eDiscovery tools to deliver knowledge and information management services
- Demonstrable understanding of Information Management and Information Governance legislation (UK GDPR, DPA, etc)
- Experience of administering and supporting the completion of Data Protection Impact Assessments (DPIA) and Record of Processing Activities (ROPA) forms
- Proven ability to plan, problem solve, prioritise workloads, and the ability to communicate effectively in a range of styles to both internal and external stakeholders at all levels
- Proven experience of managing the KIM functions of Electronic Document and Records Management Systems (EDRMS) (e.g. Microsoft SharePoint)
At HSE, we are proud to be able to offer our people the opportunity to work in a hybrid way which combines working from home and the office. This is a voluntary, non-contractual arrangement, and your allocated office will be your contractual place of work.
There will be a requirement to travel to the office for various activities, e.g., collaborative working, supporting and training colleagues. If hybrid working is suitable for you and your role, you will be expected to attend the office, or other business-related site, for 60% of your working week. The arrangements will be determined primarily by business need, but personal circumstances and other relevant circumstances will also be taken into account.
Therefore, we would encourage candidates to consider if the commute from home to the office is a feasible distance to travel before making an application. Please note that if you are successful, hybrid working will be discussed prior to taking up the post.
Behaviours
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Communicating and Influencing
- Managing a Quality Service
We only ask for evidence of these behaviours on your application form:
Changing and Improving
Technical Skills
We'll assess you against these technical skills during the selection process:
- Government Knowledge and Information Management (GKIM) profession Skills Framework - Generic GKIM Skills - OR07 Applying Relevant Legislation - Working
- Government Knowledge and Information Management (GKIM) profession Skills Framework - Records Management - RM12 - Records Lifecycle - Working
Salary and Benefits
Alongside your salary of £38,005, Health and Safety Executive contributes £11,010 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides [opens in a new window](Civil Service Pension).
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
We invest in our people with;
- Competitive rates of pay
- Access to the highly competitive Civil Service Pension Scheme to which HSE contribute 28.97% far more than in the private sector.
- Family friendly policies and working hours to help balance your home life and career
- Carer friendly policies to help create a supportive working culture
- 25 days annual holiday increasing to 30 days after 5 years' service, plus bank holidays and 1-day Civil Service privilege leave
- Parental leave benefits
- As a member of HSE you will gain access to a wide range of fantastic benefits that you can take advantage of such as the Cycle to Work Scheme, E-Gift Cards, and Vouchers via our partner EdenRed.
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Artificial Intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance [opens in a new window](candidate guidance) for more information on appropriate and inappropriate use.
Selection Process Details
This vacancy is using Success Profiles [opens in a new window](Success Profiles), and will assess your Behaviours, Experience and Technical skills.
Application Information
As part of your application, you will be invited to complete an anonymised CV which should include your career history, experience, and qualifications. Please be advised that the CV is for information purposes only and will not be scored.
You will also be asked to complete an anonymised Personal Statement, of no more than 500 words which demonstrates how you meet the Essential Skills and Criteria of the job advert.
You will also be invited to complete 250 words on the behaviour Changing and Improving (Lead Behaviour).
Application Guidance
Please access the following link for guidance on how to apply and how to complete a Personal Statement
https://www.civil-service-careers.gov.uk/how-to-apply/
Sift Information
The sift will take place week commencing 3rd August 2026, when you will be assessed on your Personal Statement and the lead behaviour Changing and Improving.
In the event of a high number of applications at sift we will assess on the lead behaviour Changing and Improving, if you pass the benchmark for this behaviour, we will then assess your personal statement.
Interview Information
Interviews will take place via Microsoft Teams during week commencing 17th August 2026 when you will be assessed against your Technical skill, behaviours detailed within the job advert as well as your Experience.
Please see link to Government Knowledge and Information Management (GKIM) profession Skills Framework for further information on Technical Skills.
The lead behaviour Changing and Improving will be used in the event of a tie-break.
Please note Interview dates may change due to panel availability.
Sponsorship
This role is not open to application from those who will require sponsorship under the points-based system. Should you apply for this role and require sponsorship your application will be rejected, and any provisional offers of employment will be withdrawn.
Further Information
Due to the nature of security checks undertaken, applicants must have 3 years continuous residency in the UK up to the date of the application and, Home Office approval for
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