Nominate Recruitment
INVOICING ADMINISTRATOR
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INVOICING ADMINISTRATOR
Invoicing Administrator
Location: Ballymena, UK Hours: Monday – Friday, 8:30am – 5:00pm Salary: £28,000 – £30,000 per year Type: Permanent
Nominate Recruitment are delighted to be recruiting on behalf of a well-established transport company for an experienced Invoicing Administrator.
This is an excellent opportunity for an organised and detail-oriented individual to join a busy finance team, playing a key role in ensuring the accurate and timely processing of customer invoices while providing first-class support to both customers and internal departments.
About the Role
As the Invoicing Administrator, you will be responsible for preparing and managing customer invoices, maintaining accurate billing records, resolving invoice queries, and supporting the wider finance function.
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Key Responsibilities
Invoicing & Billing
- Prepare and issue customer invoices accurately and within agreed timescales.
- Ensure all billing aligns with contracts, purchase orders, and delivery documentation.
- Process credit notes, invoice adjustments, and re-bills where required.
- Monitor outstanding invoices and provide support to the credit control function.
Data & Record Management
- Maintain accurate customer billing records and supporting documentation.
- Reconcile invoice discrepancies against internal systems and records.
- Ensure data is accurate, up to date, and compliant with company procedures.
Customer & Internal Support
- Respond professionally to customer enquiries relating to invoices and billing.
- Liaise with Sales, Operations, and Finance teams to resolve discrepancies.
- Deliver excellent customer service through clear and timely communication.
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Requirements
We are looking for someone with:
- Previous experience in an invoicing, accounts administration, or finance support role.
- Excellent attention to detail with a high level of accuracy.
- Experience using accounting or ERP systems such as Sage, Xero, SAP, or QuickBooks.
- Strong Microsoft Excel and Microsoft Office skills.
- Excellent communication and problem-solving abilities.
- The ability to prioritise workloads, manage multiple tasks, and meet deadlines
- A positive, team-focused approach with excellent organisational skills.
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