Ellison Institute of Technology Oxford
IT Software Administrator
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IT Software Administrator
About EIT
At the Ellison Institute of Technology (EIT), we're on a mission to translate scientific discovery into real-world impact. We bring together visionary scientists, technologists, engineers, researchers, educators, and innovators to tackle humanity’s greatest challenges across four transformative areas:
- Health, Medical Science & Generative Biology
- Food Security & Sustainable Agriculture
- Climate Change & Managing CO₂
- Artificial Intelligence & Robotics
This ambitious work demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Explore more at www.eit.org.
The Role: Software Licence Administrator
At EIT, we are seeking an experienced, detail-oriented, highly organised, and proactive Software Licence Administrator to take end-to-end ownership of software licensing across EIT. As our scientific programmes scale and our technology footprint expands, you will play a critical role in ensuring seamless software onboarding, accurate licence management, and uninterrupted access to the digital tools that power our research and operations.
You will:
- Build scalable processes and streamline licence workflows
- Collaborate across IT, Legal, Finance, Procurement, and programme teams to ensure efficiency, compliance, and seamless operations.
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Responsibilities
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Software Licence Maintenance
- Maintain accurate records of all EIT software licences and catalogue offerings
- Oversee licence provisioning and deprovisioning as part of employee lifecycle processes
- Purchase additional licences through approved channels when required
- Own and manage the licence renewal schedule, ensuring continuity and avoiding service disruption
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Licence Forecasting & Planning
- Partner with institutes and operations teams to forecast future licence needs in line with growth
- Support IT leadership in developing accurate budget forecasts
- Identify licence shortfalls early and implement mitigation strategies
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Process Improvement & Innovation
- Define scalable processes tailored to licence types, risk considerations, and system requirements
- Recommend tools and systems that improve tracking, automation, and reporting
- Enhance visibility and transparency of licence availability for the wider EIT community
Requirements
Essential Skills, Qualifications & Experience
- Strong organisational skills and the ability to proactively manage multiple priorities
- Demonstrated experience working with multi-disciplinary technical and operational teams
- Excellent written and verbal communication
- High attention to detail and strong process discipline; always driving continuous improvement in everyday work
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Desirable Skills & Experience
- Experience in software licence management, vendor management, or IT procurement
- Understanding of SaaS licensing models and enterprise agreements
- Experience in research, academic, or fast-growing, scaling technology environments
- Familiarity with IT service management or operational onboarding/offboarding workflows
Benefits
- Salary: £28,000 – £38,000 (dependent on experience) + travel allowance + bonus
- Enhanced holiday (with options to buy additional days)
- Pension
- Life Assurance
- Income Protection
- Private Medical Insurance
- Hospital Cash Plan
- Therapy Services support
- Perk Box (access to perks and discounts)
- Electric Car Scheme
- Childcare benefit
Working Together
- Must live in, or be within easy commuting distance of, Oxford
- Must have the right to work in the UK (sponsorship for this role is unavailable)
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