NHS Grampian
KM254654 - PIMHS Medical Secretary
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Job Title: Medical Secretary
We are looking for an enthusiastic and personable individual to join the Parent and Infant Mental Health Service (PIMHS) as a Medical Secretary. This post will be based at Fern, Elmwood, Aberdeen.
About the Role
The post holder will be responsible for providing administrative and secretarial support to clinicians within the service, ensuring the smooth and efficient running of the service.
Key Responsibilities
- Audio typing
- Referral processing
- Booking appointments using the patient management system
- Managing emails and telephone enquiries
- Handling a range of general admin tasks and responsibilities
- Logging into the phone system daily
- Supporting reception when required
- Providing administration support to the Child and Adolescent Mental Health Service (CAMHS), particularly during busy periods of leave
Requirements
- Motivated and reliable individual
- Excellent communication, organisational, and IT skills
- Ability to work autonomously but also as a confident team player
- Ability to work with minimal supervision and prioritise daily workload to meet service demands
- Strong organisational and computer skills
- Confident using IT systems
- Experience of NHS systems is highly desirable
This post is full-time permanent, worked Monday to Friday, 8:30am-4:30pm to provide cover during the PIMHS core hours.
Additional Information
- Informal enquiries welcome. For more information please contact Erin McGregor, Assistant Support Manager, email erin.mcgregor2@nhs.scot
- NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination.
- AI-generated content for the completion of Supporting Statements may lack specificity and fail to address key criteria outlined in the job description. Personalisation is essential to convey individual skills, knowledge, and experiences effectively.
- As a disability confident employer, we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at gram.recruitment@nhs.scot.
- Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all.
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Application Process
You should apply for this post by completing the application process on Jobtrain.
- DO NOT upload a CV as this will not be used for shortlisting purposes.
- Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.
- For help to complete an application on Job Train, please follow this link: Help to Complete an Application on Job Train
- To View Our Accessibility Statement, Please Follow This Link: Accessibility Statement
- Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
- Please ensure that the address you provide on your application form is your current place of residence for your present workplace, and that your identification confirms this address.
- Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.
- Please contact Jobtrain Candidate Support Hub for advice and support with any system issues.
- We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.
- Once you have submitted your application form you will be unable to make any amendments.
- Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.
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NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire, and Moray.
As a board, we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.
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