Simplify
Legal Administrator
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Legal Administrator
Legal Admin Specialist (Conveyancing)
📍 Leicester
📅 Full-Time | Permanent
About the Role
Are you highly organised with exceptional attention to detail? Do you thrive in a fast-paced environment and enjoy ensuring everything runs smoothly? If so, join our purpose-built, modern site in the Grove Park area of Leicester as a Legal Assistant / Conveyancing Completions Specialist at the largest Independent Conveyancing and Property Services group in the UK.
As a key member of our Completions Team, you will deliver the final stages of the home-moving process. Your job involves handling critical legal documents, ensuring strict regulatory compliance, and supporting conveyancers to deliver a seamless service. Accuracy and efficiency directly impact our reputation and client experience—so precision is vital.
Key Responsibilities
Document Handling & System Management
- Sorting and processing incoming and outgoing original client documents
- Managing files across multiple systems (Visual Files, Outlook, Electronic Post Office) for accurate document tracking
- Liaising with third-party couriers (e.g., Royal Mail, DX, Parcel Force) to ensure timely deliveries
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Regulatory Compliance & Administrative Support
- Locating and processing key legal documents in line with regulatory requirements
- Adhering to GDPR standards when communicating with clients and third parties
Client & Stakeholder Relations
- Proactively chasing third parties via phone and email
- Managing escalations and complex queries with professionalism
- Handling evening and weekend cover as needed
Process Improvement & Team Support
- Assisting with training initiatives and continuous improvement within the team
What We’re Looking For
✔ Strong organisational skills with meticulous attention to detail ✔ Excellent written and verbal communication skills to interact with clients and stakeholders ✔ Ability to prioritise tasks effectively and work under pressure ✔ Confident IT user with proficiency in Microsoft Word, Excel, and Windows ✔ Previous experience in administration or a target-driven environment (preferred) ✔ Desirable: Knowledge of conveyancing processes
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Benefits of Working at Simplify
💷 Competitive salary 🏠 Modern, accessible workplace in a purpose-built facility 🌴 25 days holiday (plus 8 public holidays) 💰 Pension Scheme & life assurance 🛫 Buy/Sell Holiday Option 👶 Enhanced Maternity, Paternity & Adoption Pay 🧠 Employee Assistance Programme 🏡 Free Conveyancing Services for Staff 🛍️ Retail Discounts plus many more perks!
Join Simplify—where diversity and innovation drive our success.
Our Commitment to Diversity
At Simplify, we believe an inclusive environment fosters creativity and growth. We welcome applicants from all backgrounds, regardless of:
- Age
- Gender
- Ethnicity
- Religion
- Disability
- Sexual orientation
Ready to make completions happen? Apply today and help transform the home-moving experience for thousands across the UK.
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