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Legal Assistant
We are seeking a skilled Legal Assistant to join our client's busy team supporting a range of legal matters in property and private client. The successful candidate will provide high-quality administrative and case management support to fee earners, ensuring efficient progress of matters and excellent client service within a collaborative firm that values professional development and high standards.
This role will involve working across a variety of legal tasks including document preparation, file maintenance, client care, and liaising with third parties. The post offers exposure to diverse matter types and the opportunity to develop practical legal skills and knowledge.
Key Responsibilities
- Provide comprehensive administrative support to fee earners, including opening and closing files, maintaining file records and managing matter progress.
- Draft, format and proofread correspondence, standard documents and forms in line with firm precedents and quality standards.
- Conduct client verification and anti‑money laundering (AML) checks, maintain audit‑ready ID records and ensure compliance with firm procedures.
- Liaise professionally with clients, solicitors, lenders, estate agents and other third parties to progress matters and obtain necessary information.
- Manage diaries and appointment scheduling for fee earners, coordinate client meetings and prepare meeting packs and notes.
- Assist with billing processes, prepare fee estimates, draft invoices and monitor payments in conjunction with the finance team.
- Maintain and update case management systems and electronic filing; support migration to and adoption of digital workflows and templates.
- Support general office administration tasks including archiving, postage, scanning and stationery management as required.
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Key Skills and Experience Required
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- Proven experience as a legal assistant, legal secretary or paralegal in a law firm or in‑house legal team, with familiarity of common legal processes and document types.
- Practical experience of client care and matter management, including opening files, monitoring progress and maintaining accurate records.
- Understanding of AML and client identification requirements with experience maintaining audit‑ready files.
- Excellent written and verbal communication skills with a professional manner when dealing with clients and third parties.
- Strong organisational skills with the ability to prioritise competing tasks and work to deadlines in a fast‑paced environment.
- Proficiency with case management systems, Microsoft Office applications and willingness to learn firm systems and digital tools.
- Attention to detail, accuracy in document preparation and a commitment to maintaining high standards of file management and compliance.
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