Fladgate LLP
Legal Cashier Assistant
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Role Specification:
This is a fantastic opportunity for an experienced Legal Cashier to join the firm on a remote, part-time basis for a fixed-term 18-month contract. Reporting to the Head Cashier, the Legal Cashier Assistant will work alongside a Senior Legal Cashier and three Legal Cashiers, within a wider finance function that includes Accounting, Systems, Billing, and Revenue Control teams.
The role supports the cashiering function by ensuring the accurate and timely processing of financial transactions, maintaining well-organized records, and assisting with day-to-day finance operations. A key focus is on ensuring compliance with the Solicitors Accounts Rules (SAR) and wider regulatory requirements, including supporting monitoring activities and escalating any potential issues where necessary.
The Legal Cashier Assistant will liaise with fee earners and internal stakeholders to ensure transactions and incoming funds are handled efficiently, while also providing support across the team during busy periods. The role requires a high level of accuracy, organization, and the ability to manage workload effectively in a fast-paced, compliance-driven environment.
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Key Responsibilities:
- Posting of counsel fee notes to client matters.
- Posting of expert invoices, including foreign currency invoices.
- Posting of Internal Disbursements, for example: file opening, printing, and postage charges.
- Posting of client interest when required.
- Posting of client disbursement invoices, including but not limited to HM Courts, HM Land Registry, Orbital Witness, TM Group.
- Investigating and helping to rectify office credit balances.
- Carrying out Sanctions checks on Accuity for all payors into Office and Client Account.
- Posting Direct Debit payments out of the bank onto the system.
- Ability to manage own workload and meet deadlines.
- Filing paperwork and invoices in a timely manner and ensure all correspondence is saved efficiently.
- Report and identify any SAR breaches to the Accounts Manager for inclusion on the COFA report.
- Assisting with general cashiering i.e., office and client account transactions, if required, to cover high volume periods or team absences. This would include but not limited to:
- Key electronic payments on Dotnet (including BACS, CHAPS, and international payments), actively monitoring all transactional accounts.
- Communicate proactively with fee earners on incoming money and funds, ensuring unposted receipts are dealt with in a timely manner.
- Check and post client to client transfers, client to office transfers, and transfer funds between matters.
- Identify faster payments, BACS, and CHAPS receipts regarding costs and produce the required slips, allocate office account receipts to settle bills.
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Person Specification:
- A minimum of 12 months previous experience of working in a busy law firm supporting accounts payable or office cashiering.
- Meticulous attention to detail and the ability to work under pressure.
- A proactive nature and an eagerness to learn.
- Strong GCSE and A Levels, particularly in Maths and English.
- Experience dealing with client transactions is preferable.
- Previous experience of CMS (Aderant Expert) and Barclays Internet Banking (BIB) / Dotnet would be highly advantageous.
- Excellent numeracy, communication, and time management skills.
- The ability to work well within a team environment, with limited supervision.
- An ILCA / ILFM qualification would also be advantageous, although not essential.
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