Legal Executive Assistant

Business Development

• Contribute to the success of the attorneys’ client growth goals.
• Maintain and update the firm’s Customer Relationship Management system with accurate client information, including monitoring touchpoints with current and prospective clients, key contacts, and significant developments.
• Assist with the organization and coordination of events, such as client dinners, conferences, roundtables, internal and external events, and networking functions, and proactively support follow-up efforts to enhance the firm’s visibility, as directed.
• Coordinate client gift giving and holiday cards.
• Assist with client proposals and pitches, Perkins Coie Foundation grant requests, attorney bio updates, materials for Continuing Legal Education, and conference presentations.
• As needed, responsible for Work to Cash processes including client intake, daily time entry, proofreading and editing proformas, coordination of client invoices, processing incoming invoices and receivables, and knowledge of the client billing rules and outside counsel guidelines.
• Prepare and process accounting documents as required, including check requests, expense reports, and professional corporation and trust documents in a timely manner.

General

• Assist with the integration of new partners and senior counsel to the firm.
• Work independently and collaboratively; contribute as a highly effective member of the practice group team, including active team participation, cross-training, knowledge sharing, and maintaining effective working relationships with personnel at all levels.
• Effectively manage work using a workflow tool, including utilizing the workflow tool timers, and communicating through the workflow tool email mechanism.
• Maintain an advanced knowledge of firm resources to facilitate problem-solving; apply critical thinking to ask pertinent questions and offer recommendations for enhancing efficiency.
• Proactively identify best practices for optimizing processes and coordinating workloads.
• Work with the firm’s Business Service Center to delegate and fulfill requests, optimizing the use of legal and executive expertise and the firm’s resources.
• Complete Perkins Legal Practice Assistant Certifications and professional development within expected timeline.
• Reception Desk and Hospitality assistance in designated office.
• This position may require travel.

SPECIFIC SKILLS REQUIRED

• Individuals must have a thorough understanding of legal terminology and procedures pertinent to the practice group or industry group.
• Have an understanding of SRA rules and procedures and administrative agency rules, procedures, and deadlines.
• Individuals must demonstrate strong interpersonal and writing skills, along with exceptional attention to detail.
• Effectively prioritize work, manage multiple deadlines, and independently triage emails.
• Proficiency of the English language including excellent spelling, grammar, punctuation, form, and style is required.
• Ability to communicate effectively, both orally and in writing, and establish successful working relationships throughout operational groups.
• Must exhibit initiative, adept problem-solving capabilities, the ability to organize, prioritize, and delegate tasks, good judgment, and work with little or no supervision in a fast-paced, high-pressure environment.
• Ability to accurately type 75 words per minute.
• Proficiency in all Microsoft Office applications is necessary.
• Impeccable attendance and punctuality and a strong work ethic is required.
• Must be able to exercise discretion and maintain a high level of confidentiality.
• Familiarity with various technology programs and learning programs that are client-specific (i.e., if a client uses Google Docs).

EDUCATION AND EXPERIENCE

• Qualified candidates will have a bachelor’s degree or equivalent experience and a minimum of five years of administrative and legal experience at a law firm, legal department, or other professional service environment.
• Candidates must have three years of previous experience supporting “C-level” executives, senior-level partners, or equivalent as well.

ELIGIBILITY REQUIREMENT

• UK Work Authorization required.
• This position requires on-site presence at our London office. Remote work is not an option for this position.

At Perkins Coie, we look for self-motivated individuals dedicated to providing value and superior service and who have a high degree of integrity and enthusiasm for their work. We have created a company culture based on collaboration, devotion to serving our clients, and mutual respect. Perkins Coie is committed to advancing diversity and inclusion both within the firm and throughout our collective communities.

Work with one of the 100 Best Companies to Work For and receive great health insurance, tuition reimbursement, and paid sabbaticals. This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. More information regarding benefits and programs may be found here.

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Perkins Coie is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, gender identity, disability or any other category prohibited by local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities and termination. The Firm ranked 89th this year! Learn more HERE. Read the full 2023 report HERE Learn more HERE Learn More HERE