Oculus Legal Group
Legal Personal Assistant
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Legal Personal Assistant
Legal PA
London | Hybrid £48,000 + Bonus + Benefits
A leading London law firm is looking to recruit an experienced Legal Personal Assistant into its highly regarded Commercial IP / IT / Data Protection team.
This is a senior-level opportunity supporting a very high-profile partner (former Managing Partner level), with responsibility spanning diary and inbox management, billing, document production, and business development support.
The Role:
- Full diary and inbox management, including proactive prioritisation and triage
- Acting as gatekeeper for a senior partner with a demanding and fast-paced workload
- Complex international travel arrangements and itinerary coordination
- Producing, formatting, and proofreading high-quality legal documents
- Managing prebills, e-billing processes, WIP tracking, and invoice administration
- Supporting billing accuracy and liaising with finance and credit control teams
- Updating CRM systems and recording BD activity (meetings, pitches, events, etc.)
- Assisting with pitch documents, credentials, and marketing materials
- Coordinating client events, meetings, and business development activity
- Providing wider support to associates and team members as required
- Maintaining accurate electronic files and case management systems
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About You:
- Minimum 5-8 years’ experience as a Legal PA supporting senior partners
- Strong experience in diary and inbox management at partner level
- Proven exposure to legal billing processes (prebills and/or e-billing essential)
- Excellent document production skills (Word, PowerPoint, Excel)
- Highly proactive with a strong anticipatory working style
- Confident managing competing priorities in a fast-paced environment
- Strong communication skills and professional client-facing approach
- Experience within IP, IT, commercial or data protection teams advantageous
- Exposure to CRM systems (e.g. InterAction) and BD processes desirable
- Experience in Macfarlanes, Magic Circle, Silver Circle or leading US firms preferred
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Why Apply?
- Senior-level exposure supporting a high-profile former Managing Partner
- Broad and varied role across PA, billing, BD, and document production
- Direct partner allocation (not a pooled system)
- Strong collaborative and sociable PA team environment
- No individual billing targets for lawyers, with a supportive culture
- Hybrid working with strong office collaboration (approx. 3 days per week)
- Competitive salary (~£48,000) plus firmwide bonus (3-6%) and benefits
- Modern working environment with an office move to St Paul’s
Apply now or message me for a confidential discussion.
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