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Legal Secretary
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Legal Secretary
Legal Secretary – Chelmsford
Location: Chelmsford Salary: Up to £30,000 per annum (depending on experience)
About the Role
We are seeking a highly organised and professional Legal Secretary to join our client’s established team in Chelmsford. This is an excellent opportunity for an experienced secretary who thrives in a fast-paced legal environment, providing comprehensive administrative support to fee earners while delivering outstanding client service.
The successful candidate will play a key role in ensuring the department runs smoothly by managing documentation, coordinating schedules, liaising with clients, and supporting colleagues across the office.
Key Responsibilities
- Provide dedicated secretarial and administrative support to fee earners.
- Produce legal correspondence, reports, and documents using audio dictation and word processing software.
- Manage client files, including opening, maintaining, archiving, and retrieving files in line with firm procedures.
- Prepare outgoing post and ensure all documents are accurately enclosed and dispatched promptly.
- Arrange photocopying, scanning, and document preparation as required.
- Coordinate appointments, meetings, and maintain acurate electronic and manual diaries.
- Organise meeting rooms, ensuring they are prepared before use and cleared afterwards.
- Welcome clients and visitors professionally—both in person and over the phone.
- Assist with general office administration and support colleagues as needed.
- Offer assistance and guidance to junior members of the administrative team.
- Provide reception cover during high-traffic periods or staff absence.
- Maintain the highest standards of confidentiality regarding client information and firm documentation.
- Participate in training and development opportunities to enhance skills and knowledge.
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Skills & Experience
Essential
✔ Previous experience in a legal secretarial or professional administrative role. ✔ Excellent audio typing and document production skills with a high level of accuracy. ✔ Proficient in Microsoft Office, including Word, Outlook, and Excel. ✔ Outstanding organisational skills with the ability to prioritise a varied workload. ✔ Strong written and verbal communication skills. ✔ Ability to work efficiently under pressure while maintaining attention to detail. ✔ Professional, discreet, and committed to maintaining confidentiality. ✔ Proactive and flexible, with the ability to work both independently and as part of a team.
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Desirable
✅ Previous experience within a law firm. ✅ Familiarity with legal case management systems. ✅ Secretarial or business administration qualification.
Personal Qualities
The ideal candidate will be:
- Professional, courteous, and client-focused.
- Exceptionally organised with excellent time management skills.
- Calm and composed when working under tight deadlines.
- Reliable, adaptable, and able to use their own initiative.
- A strong team player who supports colleagues across the business.
- Positive, approachable, and committed to delivering high standards.
Working Environment
This is an office-based position within a busy yet friendly legal practice. The role offers a varied workload, working closely with experienced fee earners and support staff to ensure clients receive efficient and professional service throughout their matter.
Performance Measures
Success in this role will be determined by:
- Accuracy and quality of document production.
- Effective diary and file management.
- Positive client feedback and service standards.
- Timely completion of administrative tasks.
- Reliability and contribution to the team.
- Compliance with firm procedures and confidentiality requirements.
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