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Legal Secretary – Experienced Role
We are seeking an experienced Legal Secretary to join our team. The post-holder will provide comprehensive secretarial and administrative support to fee earners across multiple practice areas, ensuring excellent client care and efficient case progression.
You will join a supportive firm and contribute to delivering a professional service while participating in ongoing improvements to processes and document management.
Key Responsibilities
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Secretarial Support: Provide high-quality secretarial support to fee earners, including:
- Drafting and formatting letters, emails, bundles, court forms, and standard documents
- Ensuring documents are accurate, professionally presented and issued within required timescales
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Diary and Appointment Management:
- Manage fee earners’ diaries and appointments
- Co-ordinate meetings, client conferences (in-person and virtual), and travel arrangements
- Prioritise and re-schedule tasks as necessary to meet client and internal deadlines
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Case and Document Management:
- Maintain and update case management and electronic document management systems
- Open and close files, ensure accurate file notes, and index correspondence
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Litigation Support:
- Prepare court bundles, witness statements, and litigation documents with correct pagination and indexing
- Ensure compliance with court rules and internal guidance
- Assist with filing and document service where required
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Billing and Time Recording:
- Prepare timesheets to support fee earners’ time recording accuracy
- Chase outstanding entries as needed
- Prepare client correspondence and basic completion statements
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Client and Internal Liaison:
- Liaise with clients, counsel, courts, third parties, and internal colleagues
- Provide timely updates and handle telephone and reception enquiries professionally
Key Skills and Experience
- Prior Experience: Proven experience as a legal secretary or senior legal administrator within a law firm or legal environment
- Practice Area Support: Experience supporting solicitors or fee earners across practice areas such as:
- Residential property
- Private client
- Litigation (or similar)
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Communication Skills:
- Strong written and verbal communication
- High attention to detail and accuracy in drafting and document preparation
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Technical Competency:
- Confident user of case management systems, electronic document management, and Microsoft Office (Word, Outlook, Excel)
- Willingness to adopt new systems or document automation tools
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Organisational Ability:
- Highly organised with the ability to prioritise tasks
- Excellent at managing multiple responsibilities and meeting tight deadlines
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Additional Desirable Experience:
- Experience in preparing court bundles, forms, and filing procedures
- Knowledge of billing processes and time recording
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Interpersonal Skills:
- Ability to collapse well in a team and communicate confidently with clients, counsel, and external organisations
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