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Legal Secretary – Full-Time (Office-Based)
About the Role
We are seeking an experienced Legal Secretary to provide comprehensive administrative and secretarial support to our busy in-house team. The role involves assisting fee earners across multiple practice areas while ensuring excellent client care and efficient case progression.
By joining our supportive firm, you will contribute to smooth daily operations, deliver professional client services, and help improve processes and document management.
Key Responsibilities
Administrative and Secretarial Support
- Provide high-quality secretarial assistance to fee earners, including:
- Drafting and formatting letters, emails, bundles, court forms, and standard legal documents
- Ensuring all documents are accurate, professionally presented, and issued within required deadlines
- Manage fee earners’ diaries, appointments, client conferences (in-person/virtual), and travel arrangements
- Prioritise and re-schedule tasks to meet client and internal deadlines efficiently
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Case and Document Management
- Maintain and update case management systems and electronic document management, including:
- Opening and closing files in line with firm procedures
- Ensuring accurate file notes, indexing, and saving correspondence
- Prepare court bundles, witness statements, and litigation documents with:
- Proper pagination, indexing, and compliance with court rules
- Assistance with filing and document servicing where necessary
Billing and Financial Support
- Assist with billing administration and time recording by:
- Preparing timesheets and supporting fee earners in accurate time logging
- Chasing outstanding time entries and preparing client correspondence/completion statements
Client and Internal Liaison
- Professionally liaise with:
- Clients, counsel, courts, third parties, and internal colleagues
- Obtain information, progress actions, and provide timely updates
- Handle telephone and reception enquiries with a client-focused approach
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Key Skills and Experience
- Proven experience as a Legal Secretary or Senior Legal Administrator in a law firm or legal environment, supporting solicitors/fee earners across practice areas (e.g., residential property, private client, litigation).
- Outstanding written and verbal communication skills with attention to detail in document preparation.
- Confident user of:
- Case management systems
- Electronic document management tools
- Microsoft Office (Word, Outlook, Excel)
- Comfortable adopting new systems or document automation.
- Highly organised, able to prioritise competing demands, manage multiple tasks, and meet tight deadlines while maintaining a client-focused professionalism.
- Desirable:
- Experience in court bundle preparation, filing procedures, and billing processes.
- Excellent interpersonal skills, capable of:
- Collaborating within a team
- Liaising confidently with clients, counsel, and external organisations
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