Wedlake Bell
Legal Secretary - Charities (9 Month FTC)
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Legal Secretary - Charities (9 Month FTC)
Legal Secretary – Charities (9 Month FTC)
Wedlake Bell is seeking a Legal Secretary to join our team, covering the Charities practice and supporting the Employment team. This is a full-time, fixed-term (maternity cover) role for 9 months, with the expectation of 3 days in-office per week.
About the Role
Primarily based within our Charities team, this role also involves supporting the Employment team. We advise a broad spectrum of organisations, from large charities and social enterprises to corporate foundations, on matters ranging from governance and structuring to complex regulatory compliance (domestic and international).
As a Legal Secretary, your role will ensure the team runs efficiently by handling key tasks such as:
- Preparing legal documents
- Managing client files
- Supporting fee earners with diary and correspondence management
- Administering business travel and client liaison
This position is ideal for an experienced Legal Secretary who excels under deadlines and prioritises team support. We seek candidates with at least four years of legal secretary experience in a fast-paced law firm, preferably in commercial sectors such as employment or private client law.
Find out more about our Charities team here.
About Wedlake Bell
Nestled in the City of London, Wedlake Bell is a Top 100 full-service law firm specialising in:
- Private Client
- Real Estate
- Business Services
- Disputes
With 81 Partners and a workforce of c.400 staff, we’ve grown consistently due to our dedicated teams and supportive culture.
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Our workplace culture is renowned for its trust, collaboration, and mutual respect. Benefits include:
- Strong focus on work/life balance
- Personal development opportunities
- Opportunities to forge lasting connections
From quarterly socials to our annual ski trip, we foster a team spirit where everyone feels valued.
Key Responsibilities
- Assist in drafting and managing legal documents, BD materials, presentations, and correspondence (Charities/Employment).
- Handle diary and calendar management for fee earners, including scheduling in-person/video meetings (via MS Teams).
- Complete ad-hoc tasks via BigHand promptly under tight deadlines.
- Coordinate UK/EU travel arrangements.
- Support client and stakeholder communication, including administrative and case-related queries.
- Maintain iManage files for easy information retrieval and accessibility.
- Liaise with the AML team to open new matters while collecting client documents.
- Support business development activities, including CRM/InterAction updates.
- Coordinate billing and invoicing via 3E Elite, liaising with the Accounts department.
- Ensure strict confidentiality in handling sensitive information.
- Undertake miscellaneous ad-hoc duties as required.
Skills and Qualifications
- Minimum of 4 years’ experience as a Legal Secretary in a fast-paced law firm (preferably commercial or private client).
- Proven organisational skills to prioritise tasks efficiently under tight deadlines.
- Exceptional typist with strong written English/grammar.
- Excellent communication skills—client-focused and professionally flexible.
- Proficiency in Microsoft Office Suite. Familiarity with legal tech:
- iManage (file management)
- 3E Elite (billing)
- InterAction (CRM)
- BigHand (task management)
- Sharp attention to detail; commitment to accuracy and discretion.
- Ability to collaborate effectively within a team.
- Confidentiality in handling sensitive, private information.
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Why Join Us?
Competitive Benefits
- Competitive salary
- Generous pension plan
- 25+ paid days leave (plus 5 extra annual ‘core’) including sick leave.
Health & Wellbeing
- Private Medical and Dental Insurance (day one).
- Life Assurance + Income Protection Scheme.
- Employee Assistance Programme (Counselling Services).
Worklife Support
- Enhanced parental leave policies.
- Pilates classes and subsidised gym membership.
- Regular staff socials and networking events.
Bonus Opportunities
- Recognition schemes for client introductions/referrals.
Inclusivity & Diversity
Wedlake Bell advocates a diverse, supportive workplace welcoming all applicants. Confidentiality assured for all candidates.
Apply now if you’re passionate about joining a dynamic team and thriving in a high-challpotential, rewarding environment!
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