Nova Founders Capital
Lifestyle Manager
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# LIFESTYLE MANAGER – Lisbon
Location
Lisbon / Cascais / Oeiras area, Portugal
Role Type & Working Style
- Full-time
- Highly in-person, flexible with regular travel
Job Summary
We are seeking an exceptional Lifestyle Manager to support a busy entrepreneur and family across:
- Personal logistics
- Travel coordination
- Calendar management
- Inbox & daily life operations
- Household & lifestyle efficiency
This is not a traditional office-based assistant role. Instead, it’s a high-trust, hands-on position designed for someone who thrives in a fast-moving family environment, focusing on streamlining decisions, admin, logistics and noise to allow the principal to prioritise business, family, health and high-impact work.
Core Mission
Remove friction—decision-making burden, unnecessary communications, and logistical obstacles—so the principal can operate at their best.
Key Responsibilities
1. Daily Life & Personal Operations
Proactively manage the principal’s personal operating system by:
- Coordinating daily logistics, priorities and schedules.
- Resolving errands, bookings, purchases and supplier interactions.
- Developing checklists, routines and systems to minimise disruptions.
- Enabling communications to decipher independently (e.g., emails, appointments).
- Conducting daily in-person check-ins (30-60 mins) to defragment priorities.
Expectance: Anticipation, adaptability, speed in learning preferences.
2. Calendar & Communication Management
Safeguard the principal’s time and attention via:
- Calendar protection (scheduling meetings, blocking time for deep work).
- Filtered inbox management—decluttering, drafting responses, responding when trusted.
- Proactive follow-ups to prevent critical communication slip-ups.
- Reducing indecision by deciding on behalf of the principal where appropriate.
- Managing sensitive communications gradually, as trust is earned.
Goal: Reduce complexity of communication—so fewer distractions interrupt focus.
3. Travel Management
Handling travel with effortless anticipation—flexible, cost-conscious and proactive:
- Booking flights, hotels, transport and restaurant arrangements.
- Crafting and stress-testing itineraries.
- Managing luggage, packing lists, food/accommodation views pre-journey.
- Traveling ahead of or with the principal to ensure seamless transitions.
- Adapting to unplanned issues with composure.
Expect: Comfort with unpredictability and local travel effort.
4. Household & Lifestyle Coordination
Supporting the operations around a scheduled household staff (maids, etc.):
- Household workflows: Liaising with suppliers, repairs and maintenance.
- Laundry, dry cleaning and car logistics/errands.
- Groceries and pantry stocking via weekly planning.
- Tailored food/catering (local tastes, dietary needs, meal prep).
- Smooth functionality of out-of-office stays.
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Required: Navigacy between administrative tasks and bright-eye tasks.
5. Food, Health & Preferred Routines
Understanding and implementing very tailored systems around food, health and habits:
- Coordinating meals, groceries and introductions to preferred restaurants.
- Leaning in on medical/dental health partners scheduling/details.
- Maintaining routines (sleep, hydration, exercise) during travel or crises.
- Integrating with maid and food partner workflows.
Scope: Culinary competence—not chef responsibilities, but hands-on support when urgent.
6. Portuguese Admin & Local Support
Leveraging filar local knowledge and fluency: Handle:
- Portuguese bureaucracy: Documentation, appointments, registration.
- Car registration/toc administration.
- Doctor, school and service appointments.
- Translating, clarifying or negotiating with partners, suppliers and officials.
- Liaising with place vendors (dens, gyms, shops).
Strengths: Portuguese fluency, plus emotional intelligence navigating cultural/securicty barriers.
About You
Critical Traits
- Highly organised: Anticipatory, rigorous with uniques with judges.
- Trusted confidentality: Discretion and respect across all tasks.
- Calm under pressure: Reliable, consistent even after stressed.
- Proactive: Schneider at tasks before being requested.
- Unstatus-sensitive: Humble, problem-solving mindset.
- Comfortable with balance: Temper'ly warm, with absolute professionalism.
- Family-friendly: So-so in children environments without nanny roles Note: This would be firm about being strictly trust with children.*--
- Able-to-push-back politeness.’**
Self-Learning & Experience
Ideal experience background:
- Private/Personal Assistantship, assistant/small office EA, Lifestyle Management
- Travel management, hotel coordination and precedence zero-ballows.
- *Luxury concierge, high-end hospitality, administrative work. Opposite: A housekeeper without “soft side” skills (see over), or a rigid ‘executive’ product unknown with day-to-day basic daylight touches.
Technical & Practical
- Local Standard: Near Lisbon/Cascais/Oeiras, eyes experience participation.
- Portuguese: Fully fluent (speaking, writing, discreet conversations).
- Dual-lingual Alert: Strong workable English, navigatoire between dialects (when fluctuating).
- Valid Driver’s License: Preferred, and indeed practical road-use diversity.
Access/Travel flexibility: Regular work-life, partial evenings/weekends. No “lap-prep" to “non-work" concentration.
What Happiness Looks Like After 3 Months
- Principal’s time: 50+%% less on small admin/decision-making actions.
- Functional reliability: No friction or stress managing he/she per shifts.
- Calendar: Protected with meaningful time slots fewer clearances symptoms.
- Travel: Approachable ease due to abrasive arrangements andляр -spacing.*
- Household & lifestyle: Roles feel attended and automated.
- Inbox: Respondinginitely or providing summary resolutions.
- Health/food/tasks: Misalignment nature resolved before transition.
- Professional precousness: Calm when life ‘turns out’ intending flicked.
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Access & Confidence: Trust Builds Steadily
Gradual access when in-earned:
- Calendar access.
- Email (primary) management—with filtered permissions.
- Travel tool.Linear and communication compass.
- Budget-controlled expense tool assignment per panels.
- Administrative control—accounts-related tools or supplier contacts (limiting).
Compulsory: Confidentiality agreement in place prior to any access release.
Working Style Highlights
- Offensive(online): Required 85+% on needed family/principal’s side.
- Varying timing: Non-standard 9-5; flexible but Especially compliance.
- Flex: Occasionally weekends/evenings due.
- Mauchorical,Nivel urgency demands: Problem solving takes forefront.
- Mirroring with: keeping family **functional without literal “parenting”.”
Compensation
- Competitive and custom-built, benefitting aligned with fit, background and skills.
- Historic: Stretch scholarship in line with most future- and trusturportable responsibilities.
- Not limited to success but fair, dependable remuneration with clear performance to awards potential.
Essential/Preferred Requirements
Essential:
- ❌ Not required: “Executive, but practical collaborator hands” in all roles.
- ⚠ Fluorv Portuguese & strong Brazilian English (international notes).
- 📌 Based near Lisbon/Cascais/Oeiras and physically presentable 15 hrs/week.
- ✈ Eager-to-travel for 5-6 tasks/month (and night needs) provision.
- 📶 Management experience eja programs a near 15%er-frequency never offline.
- ⚡ Valid driving climate fast and fresh for job in hands-on tasks. Female residents decl dominant strategy (steering or errsolution-stream).
- 😕 Privacy ethic: Purr confidence line work competence ابن factor accountant suspensions.
Preferred Exeps:
- Priorities working with entre-avillus, founder, or HNA personal nature worldwide.
- Extensive experience in executive assistant, lifestyle manager or concierge methods.
- Airline mileage or travel-gen testing and niches.
- Local contacts in Portugal & Lissor/ble-cons pick up pridities ones.
- Do-notkbility where people interact with confusion/revel willing to coordinate musts.**
Indexing
A broadly relationship for the ideas deeply useful; wearing multiple puppy hats with effortless responsibility: calendar management, local travel, household dashboard and quick-to-reach handwork—eliminating day-to-day trouble without being seen. The ideal compels politish & trusted yet technically competent to make every quiet thing run clearly.
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