DFDS UK & Ireland
Logistics Administrator
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Logistics Administrator
Logistics Administrator
Do you enjoy working with data, systems, and people to keep operations running smoothly? Are you organised, detail-focused, and confident managing administrative and financial tasks in a fast-paced environment? If so, you could be the newest addition to our team as a Logistics Administrator.
Be part of the movement – and play your part.
About the Role
Working Monday to Friday, 08:30 – 17:00, this role sits at the centre of a busy logistics operation, providing administrative and financial support to ensure bookings, rates, invoicing, and documentation are handled accurately and on time. You’ll work closely across operations, finance, carriers, and customers, helping to keep workflows efficient and compliant.
Key Responsibilities
You will be responsible for:
- Managing booking and rate accuracy, including updating systems and resolving discrepancies
- Preparing, issuing, and reconciling daily invoices, ensuring all billing is accurate
- Applying and verifying surcharges and identifying missing revenue or incomplete bookings
- Handling customer and vendor onboarding, including documentation and form completion
- Chasing Proof of Delivery (PODs) and maintaining accurate records
- Supporting period-end reporting, reconciliations, and finance processes
- Responding to queries via email and phone, coordinating with internal teams and external partners
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About You
You’ll have a strong administrative background, ideally within logistics, though we are open to candidates eager to learn. You’ll be confident working with systems and data, with excellent attention to detail, particularly when handling numbers, rates, and financial information. Strong IT skills, especially in Excel, are essential.
You’ll thrive in this role if you’re:
- Organised and proactive, able to manage multiple priorities in a fast-moving environment
- A strong communicator, comfortable liaising with customers, suppliers, and internal teams
- Naturally skilled at investigating and resolving issues
- Resourceful, reliable, and driven with a strong sense of ownership
"We think the strongest teams are built on diversity and inclusivity. Contrasting opinions, varied skills, and strong characters bring out the best in us all. And we cannot wait for you to join."
Working at DFDS
That’s the difference with DFDS. Be a valued member of a diverse team and help drive change together.
Your Development
At DFDS, we believe in workplace-driven growth. You’ll have access to training courses and continuous learning opportunities tailored to your role.
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What We Can Offer You
When you join us, you become part of a fantastic business that invests in people. Here’s what you can benefit from beyond a supportive culture:
- Pension Scheme – After completing probation, you’ll join our Company Pension Scheme with potential life assurance eligibility (subject to criteria).
- Holiday Purchase Scheme – Flexibility to buy additional holiday days to suit your lifestyle.
- Bike to Work Scheme – Save and stay active with our cycle-to-work initiative.
- HSF Assist – Access 24/7 support:
- GP Advice Line
- Virtual Doctor
- Counselling and Emotional Wellbeing Support
- Legal Helpline
- Health Plan with HSF – Cashback on dental treatments, glasses, and more.
- MyGym – Discounts at hundreds of gyms, health clubs, and studios (yoga, Pilates, CrossFit, etc.).
- Free Ferry Travel – Unlimited free ferry travel for up to four guests (Dover-Calais or Newcastle-Amsterdam).
Are we a match? If your personality, skills, experience, and enthusiasm align with this role, we’d love to hear from you.
Apply Now by sending your CV as soon as possible. We’re eager to meet potential candidates on an ongoing basis.
We look forward to hearing from you.
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