Logistics Coordinator

About SkySpecs SkySpecs is simplifying renewable energy asset management by offering purpose-built technologies and services that help our customers deliver industry-leading productivity, efficiency, and returns. Every day we help our customers unlock the power of their data so they can make confident, informed decisions. Our team brings deep industry experience and a willingness to get our hands dirty to first understand and then solve customer problems on the ground. SkySpecs launched the world’s first completely autonomous blade inspection product in 2016 with a custom-designed drone system. Since then, SkySpecs has inspected over 200,000 wind turbines in over 31 countries, becoming the world leader in understanding the health of turbine blades. Identifying issues with turbine blades is only the first step. In 2019, SkySpecs launched Horizon to be a platform for SkySpecs to offer a multi-layered solution for customers that includes: data collection, wind turbine blade engineering expertise, and a place for all stakeholders to collaborate to manage and analyze massive amounts of data, spot trends, and create plans for high-cost repair campaigns. Since 2021, SkySpecs acquired three companies specializing in wind turbine drivetrain monitoring, financial management and automated turbine data analytics and fleet optimization, further expanding our offering in the market. Ultimately, this will help reduce the cost and risk of operations for the industry. What will I be getting myself into? SkySpecs will probably be unlike any place you’ve ever worked. The second you walk in the door (or log in, if you are remote), you will feel the high-energy environment filled with incredibly smart people solving hard problems. SkySpecs values collaboration, multidisciplinary problem solving, and a mantra of ‘under-promise, over-deliver’. SkySpecs is at a critical growth period where there are endless opportunities to make an impact. As a Logistics Coordinator, you will: Be responsible for working with the Inspection Services team to ensure all resources (e.g. drone and rover equipment) are made available to the corresponding pilot(s) and technician(s) at the right time with the right setup. The role requires someone who is adaptable and can ship, take receipt of, configure, maintain, document, track and monitor our resources on a daily basis to serve this seven day a week, 365 day a year business. In doing so, you will work closely with the General Manager of Europe, Compliance Manager, European Project Managers, pan European Pilots and other team members to adjust allocations and lead the logistics equipment movements for projects across the UK and Europe. Additionally, this role will work with the broader SkySpecs team to share information and ideas to help better service our customers and in the implementation of new ways of working as we scale including new systems. In a given week you will: Ensure pilots and technicians across Europe have the required resources (e.g. drone and rover equipment) at the right time in the right place by reviewing schedules and project needs in advance and shipping equipment between our depots and between pilots to accommodate the project specifics React to changes in project schedules and needs on short notice Create and review shipping documentation including carnets, customs, tax and bill of materials with special attention to battery information and associated paperwork/signage Track and fix shipping errors to minimize delays at customs Work with the logistics coordinator in the USA to receive and ship goods from and to the USA Procure, through the procurement process, new equipment and parts needed to service the region Perform statutory inspections of PPE to ensure compliance with LOLER Assemble and maintain equipment; including drones, crawlers, cameras, onboard compute, firmware and PPE as per engineering guidelines Assist the team with the improvement to regional margins by: Report out on the regional shipping/logistics budget Monitoring shipments, costs, timelines, and productivity Optimizing placement of equipment per demand and coverage Reporting and rectifying any inefficiencies observed Work with regional 3rd party suppliers and OEMs to perform L2/L3 servicing of equipment Secure our equipment in our storage facility (Newcastle) and be present at the facility to receive and ship goods Cover for other back-office staff in the European region as part of a team approach to servicing customers Requirements of the job: Ability to be present at our Newcastle facility (and any planned facility in Newcastle) on a day to day basis - this is not a remote working opportunity although some remote work may be possible At least 3 years experience in the coordination of asset logistics for a field service organization or a similar field that requires constant movement of tooling and equipment through parcel shipping Experience of working with or maintaining robotics, drones, ROVs or similar field inspection equipment Experience of maintaining and tracking field service equipment and/or offshore PPE Experience of shipping lithium batteries and complying with IATA and/or IMDG Experience of UK / EU import / export procedures, carnets and T1, T2 documentation Knowledge and hands-on experience in shipping via UPS, DHL or alike, and internationally Knowledge and understanding of logistics documentation, procedures, and KPIs An ability to adapt to and prioritize competing priorities while maintaining deadlines and sight of short and long-term goals Excellent analytical skills and ability to both contribute independently and within a team environment where collaboration is paramount Must possess excellent verbal and written communication Accountability through ownership of work and collaboration with overall team to deliver best in class solutions for customer needs Troubleshoot and problem-solve operational challenges Possess continuous improvement mindset Must be able to use Google Workspace, Salesforce (or equivalent), BI tools Bonus points for: Experience with coordination of people movements in addition to assets Spanish or German speaking as well as English Has own vehicle for ad-hoc transportation of equipment SkySpecs is an equal opportunity employer. SkySpecs does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.