Lindum Group
Maintenance Coordinator
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Maintenance Coordinator
Role: Maintenance Coordinator
About the Company
Lindum BMS is the Group’s Building Maintenance Services (BMS) division. The BMS team specialises in:
- Smaller construction projects up to £2m
- Planned and reactive minor works
- Maintenance jobs
Location & Role Summary
This position is based in Lincoln, working within the Maintenance Team at our office in North Hykeham. Primary Goal: To provide support for general administrative tasks, assisting the team with efficient project management.
Key Responsibilities
Client & Office Administration
- Handle client enquiries, including:
- Transferring calls, emails, and taking messages
- Acknowledging job assignments and providing updates on live projects
- Maintain job ticket documentation, including:
- Close-off details on completion
- Updating client portals
- Generate and issue quotations
- Produce meeting minutes and other documentation
- Assist with general office support, covering absences for training, holidays, or sickness
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Internal & External Liaison
- Coordinate with subcontractors for real-time job updates
- Oversee invoicing of completed jobs
Working in a Dynamic Environment
- Work flexibly under pressure, multitasking to meet deadlines
- Proactively manage a variable workload across multiple concurrent projects
- Operate with minimal supervision and self-initiate tasks without constant direction
Requirements
Essential Criteria
- Proven administrative experience (e.g., office coordination, project support, or similar)
- Experience working in a facilities, maintenance, or building-related role
- IT literacy with strong proficiency in:
- Microsoft Word (document formatting, reports)
- Microsoft Excel (spreadsheets, basic calculations)
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Personal Skills & Attributes
- Excellent communication skills (written and verbal)
- Ability to work professionally and collaboratively with:
- Team members
- Project colleagues
- Client-facing interactions
- Friendly, professional demeanour with strong client-facing skills
- Adaptability to handle a fast-paced environment
- Ability to self-manage workload independently
Training & Development
- Comprehensive systems and software training will be provided
Employment Details
- Full-time role (8.30 am to 5 pm), Monday to Friday
- Location: Head Office, North Hykeham, Lincoln
Our Philosophy
“The difference is our people” — we seek a motivated candidate with the right skills and proactive attitude to thrive in this role.
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