Maintenance Finance & Admin Support

            About the Role

You’ll be responsible for assisting the Maintenance Manager in financial and administrative support to the Maintenance Department, ensuring accurate processing, tracking, and reporting of costs related to planned and reactive maintenance activities. The role supports budget control, purchase order management, contractor payments, and financial compliance, helping to ensure effective cost management for more than 700 units across the UK, Ireland & Netherlands. SSP units can be found within Railway Stations, Airports, and Millie's Cookies in shopping centres.What you'll be doing: Raise, track, and close purchase orders for maintenance works and services. Process supplier invoices, ensuring correct coding, approval, and timely payment. Reconcile invoices to purchase orders, contracts, and works completed. Support month-end processes, including accruals and cost forecasting Monitor maintenance budgets, commitments, and expenditure. Track costs for reactive maintenance, planned maintenance, and capital works. Highlight variances, anomalies, and potential overspends to the Maintenance and Finance teams. Assist with budget preparation and reforecasting activities. Liaise with contractors and suppliers regarding invoices, payment queries, and cost discrepancies. Maintain accurate supplier records and contract cost information. Support compliance with financial controls and procurement procedures. Produce regular financial reports, cost trackers, and dashboards for the Maintenance team. Maintain accurate records of expenditure, commitments, and supporting documentation. Support audits by providing financial data and evidence as required. Use finance and maintenance systems (e.g. ERP, CAFM) to record and track costs. Ensure financial data aligns with maintenance activity and work orders. Support continuous improvement of financial processes within the Maintenance function. To be successful in this role you will need: Essential