Achille Salvagni Atelier
Management Assistant
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Management Assistant
Management Assistant – Design IndustryRole
About the Role
We’re seeking a motivated and organised Management Assistant to support our leadership team (the Founder and Chief Executive) in their daily operations. This is an ideal role for someone passionate about growing within the design industry, eager to gain hands-on experience in both creative and operational processes, and develop a deep understanding of how a design business functions.
In this collaborative environment, we value curiosity, initiative, and a willingness to learn. There’s ample opportunity to evolve and take on increasing responsibility over time.
We offer:
- A competitive salary
- Ongoing learning opportunities
- A dynamic, design-driven work environment
Typical Responsibilities
1. Diary & Travel Management
- Proactively manages the Founder’s complex and ever-changing calendar, ensuring efficient scheduling of:
- Meetings
- Appointments
- Travel arrangements
- Organises all business and personal travel logistics, including:
- Flights and hotels
- Ground transportation
- Restaurant reservations
- Airport transfers
- Travel itineraries
- Handles flight check-ins, visas, and travel documentation to ensure smooth experiences
- Resolves scheduling conflicts promptly and professionally
- Maintains flexibility and responsiveness to last-minute travel changes
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2. Personal & Family Schedule Support
- Coordinates the Founder’s family and personal commitments alongside work priorities
- Manages:
- Personal and family appointments
- Events
- Private arrangements
- Confidentiality is critical—balancing each demand with discretion
3. Administrative & Financial Support
- Provides comprehensive administrative support to the Chief Executive, including:
- Expense reporting
- Invoice processing
- Reconciliation of credit card statements
- Maintains accurate and organised expense records
- Ensures timely submissions for approval or reimbursement
4. Client & Project Presentation Support
- Assists the Founder and Chief Executive in preparing:
- Client offers
- Proposals
- Internal/external presentations
- Compiles, edits, and formats presentation materials, aligning with company branding standards
- Coordinates with relevant teams to ensure complete and accurate supporting materials
5. Coordination with Achille Salvagni Architetti (Rome)
- Acts as the key London-based point of contact between the Rome architectural team
- Facilitates communication by:
- Organising project meetings
- Arranging video calls
- Managing documentation exchange between Rome and London
6. Coordination with Achille Salvagni Workshop (Rome)
- Liaises with the Rome workshop on:
- Production of limited-edition design pieces
- Logistics, shipping, and inventory management
- Ensures smooth communication between Rome and the London/New York/Palm Beach Ateliers
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7. Support to the London Gallery Team
- Provides administrative assistance to the gallery team, including:
- Scheduling support
- Client communication
- Exhibition documentation
- Assists with:
- Event coordination
- Marketing/sales materials
- Gallery operational efficiency
8. Ad Hoc Support
- Handles unexpected requests from the Founder or Chief Executive with professionalism and flexibility
- Anticipates needs and proactively offers solutions
- Acts as a reliable point of contact for:
- Internal stakeholders
- External partners
- May require occasional work outside standard hours to accommodate global scheduling
Key Attributes
- Exceptional attention to detail, discretion, and professionalism
- Ability to handle sensitive information with absolute confidentiality
- Composed and resourceful under pressure, with a proactive problem-solving approach
- Willingness to work flexibly (occasional irregular hours due to global commitments)
- Proficient in:
- Microsoft Office Suite
- Google Workspace
- Adobe Acrobat
- Zoom
- Italian language knowledge is preferred
Requirements
Candidates must be authorized to work in Regno Unito (the UK).
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