How your CV stacks up
Upload your CV to see how well it fits this job role
?%
The Role
Permanent
Full Time
At Rubix UKII and Rubix Industrial Services, we're looking for an exceptional Management Assistant to provide high-level administrative and organisational support to our leadership team. This is a fantastic opportunity to join Europe's leading industrial distribution group, where you'll play a pivotal role in ensuring the smooth day-to-day operation of the business while working alongside experienced leaders on a variety of exciting projects and initiatives.
If you're an excellent communicator with outstanding attention to detail, strong organisational skills, and the ability to manage multiple priorities with confidence and discretion, this role offers the opportunity to develop your career within a collaborative, supportive, and ambitious organisation.
Key Responsibilities
SLT & Administrative Support
- Efficiently manage meetings and travel logistics.
- Maintain confidentiality and handle sensitive information with discretion.
- Process expenses, invoices, and procurement requests promptly.
- Supporting with monthly BAU activities.
- Identify process improvements to enhance administrative efficiency.
- Act as the primary point of contact during the EA's absence.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Communication & Coordination
- Serve as a point of contact between SLT members and internal/external stakeholders.
- Draft, proofread, and manage correspondence, ensuring accuracy and professionalism.
- Organize and coordinate executive-led projects, strategic meetings, and off-site events.
- Supporting on follow-up on action items and SLT priorities.
Operational & Event Support
- Manage document control, filing systems, and data organization.
- Liaise with internal departments and external partners.
- Supporting the planning and co-ordination of large-scale company events, conferences, and roadshows.
- Judgement and initiative
- Proactive mindset
- Adaptability
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Experience
Key Skills, Experience & Requirements:
2-5+ years of administrative or executive support experience, including:
- Supporting leaders, directors, or C-suite.
- Managing complex and ever-changing calendars.
- Coordinating travel, accommodation, and itineraries.
- Organising leadership meetings, off-sites, board meetings, and company events.
- Handling confidential and commercially sensitive information with discretion.
- Managing expenses, purchase orders, and administrative budgets.
- Coordinating projects and following up on actions to ensure deadlines are met.
- Building relationships with internal and external stakeholders at all levels.
Skills
- Strong attention to detail
- Stakeholder management
- Excellent communication
- Ownership and accountability
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location