ISR Recruitment
Medical Affairs Event Planner
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Medical Affairs Event Planner – Pharmaceutical Sector
Role: Event Planner for Medical Affairs
📍 Location Hybrid-working – Stockley Park, Uxbridge (3 days office / 2 days remote)
📅 Contract Length 12-month contract
💰 Rate Market Rates (Inside IR35, via Umbrella)
📅 Start Date July 2026 (or ASAP, depending on availability)
About the Opportunity
ISR Recruitment is supporting a leading global pharmaceutical organisation in its search for an experienced Medical Affairs and Corporate Event Planner to join their Meeting and Events team on a 12-month contract.
This is an excellent opportunity for a highly organised and proactive professional with a background in pharmaceutical or healthcare event management to contribute to the compliant delivery of key Medical Affairs programmes, including:
- Advisory Boards
- Departmental meetings
- High-profile Healthcare Professional (HCP) events
Skills, Qualifications & Experience
candidates must meet the following criteria:
- Education & Experience
- Bachelor’s degree or equivalent qualification
- 4+ years’ experience in corporate event planning, with a preference for the pharmaceutical or healthcare sectors
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Core Competencies
- Proven ability to manage complex logistics, budgets, and vendor relationships within regulated environments
- Comprehensive understanding of HCP engagement compliance, including contracting and payment processes
- Excellent communication, negotiation, and stakeholder management skills
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Technical Proficiency
- Highly organised, detail-oriented, and capable of managing multiple priorities simultaneously
- Familiar with internal compliance and event management systems (experience with Cvent or Veeva is highly advantageous)
- Strong Microsoft Office proficiency
⚠️ Note: This role involves regular national and international travel (UK & Europe), typically once per month—usually 3 to 4 days, but sometimes extending to a week.
Role & Responsibilities
Event Delivery & Compliance
- Plan and execute Medical Affairs Advisory Programs, departmental meetings, and HCP-facing events from concept to completion
- Ensure all activities align with internal policies, industry regulations, and global transparency standards
- Act as the central liaison between stakeholders, vendors, and HCPs for logistical and execution support
- Oversee the full lifecycle of events through internal systems, ensuring:
- Accurate documentation
- Timely approvals
- Comprehensive compliance reporting
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Vendor & Procurement Management
- Source and inspect venues, negotiate vendor contracts, and ensure adherence to procurement and legal standards
- Manage event budgets, including:
- Purchase orders
- Reconciliation
- Compliance reporting
Execution & Guidance
- Attend key events to ensure smooth execution and deliver a high-quality experience for all attendees
- Contribute to process improvement initiatives, sharing best practices across the team
- Provide guidance and training on compliant event processes to peers as needed
How to Apply
Interested candidates should contact Jodie Hall at ISR Recruitment with either:
- A call on 07706 321 079
or
- An email with their latest online profile and/or CV at jodie@isr.uk.com for a confidential callback.
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