Spire Healthcare
Medical Records Administrator
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Medical Records Administrator | Private Hospital Administration | Full-time, permanent | Farnham
Spire Clare Park Hospital have an exciting new vacancy for an administrator to join our busy medical records department on a full-time permanent basis.
Our Medical Records team are primarily responsible for the preparation, tracking, and accurate storage of all medical records for the hospital. Your tasks will include preparation of records prior to outpatient clinics, transportation to the relevant department, and filing once complete. Due to the high number of appointments the hospital completes on a daily basis, this is a busy, fast-paced role that requires meticulous attention to detail and accuracy.
With over 35 years of service, Spire Clare Park Hospital provides a wide range of surgical, medical, outpatient, and diagnostic imaging services to adults, children, and young people across Surrey and Hampshire. Recently rated 'Good' by the CQC, the hospital offers specialties including cosmetic surgery, orthopaedics, ophthalmology, general surgery, and women’s health. Facilities include three operating theatres (two laminar flow), 34 inpatient and day-case beds, and a three-bed enhanced recovery unit.
Duties and responsibilities
- Taking primary responsibility for the accurate preparation, tracking, and storage of all medical records for the hospital
- Preparation of Medical Records for Outpatient, Pre Assessment, and Admissions clinics
- Preparation of files for storage and archiving
- To provide records or information on request
- Filing, photocopying, dealing with telephone enquiries, and sundries as required
- Inputting of data as and when required
- The effective transportation of medical records to the relevant department(s)
- To file incoming reports/correspondence into patient records
- Ensuring meticulous attention to detail and accuracy, due to the high volume of appointments the hospital manages on a daily basis
- Operate strictly within Data Protection Act legislation and data protection policies
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Who we're looking for
- Someone who is highly organised, accurate, and works well to tight deadlines
- Previous experience of working in a medical records department along with knowledge of the healthcare industry would be highly regarded, however, full training will be provided
- Proficient in the use of a PC, including Microsoft, Outlook, and Excel software
- Must be a good communicator
- Working well as part of a team
- Must be comfortable with the physical element of this role
- Customer Service Experience
Hours: Monday-Friday 8 hours Shifts - Flexible between the hours of 6.30am to 7pm
Contract: Permanent
Benefits:
We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:
- 35 days annual leave inclusive of bank holidays
- Employer and employee contributory pension with flexible retirement options
- ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
- Free Bupa wellness screening
- Private medical insurance
- Life assurance
- Free off-site staff car park
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Our Values:
We are extremely proud of our heritage in private healthcare and of our values as an organisation:
- Driving clinical excellence
- Doing the right thing
- Caring is our passion
- Keeping it simple
- Delivering on our promises
- Succeeding and celebrating together
Our people are our difference; it's their dedication, warmth, and pursuit of excellence that sets Spire Healthcare apart.
Closing Date: If we have received sufficient applications, this date may be brought forward so please submit your application as soon as possible.
About Us
Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales, and Scotland. It provides diagnostics, inpatient, day case, and outpatient care, operates a network of private GPs, and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal, and dermatological services.
We have achieved our market-leading position because of our Purpose, which is to 'make a positive difference to people's lives through outstanding personalised care'. Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion, and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated ‘Good’ or ‘Outstanding’ by the Regulators; these are sector-leading standards.
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