Great Western Hospitals NHS Foundation Trust
Medical Secretary
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Job Summary
We are seeking a Medical Secretary to join the Women's and Children's Administrative team. To work as part of a team providing a full secretarial and administrative support service to the Division, clinical staff, and Safeguarding team within Women and Children's Administration.
Main duties of the job
- To work as part of a team providing a full secretarial and administrative support service to the Division, clinical staff, and Safeguarding team within Women and Children's Administration.
- To facilitate the smooth running of the department and the service by acting as the main point of communication with patients and their families, GP's and other health care staff.
About Us
We are proud to be part of BSW Hospitals Group - a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17,600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people. We are creating a health and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners.
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Job Description
Job responsibilities
-
Work as part of a team providing a full secretarial service. This will include, but is not limited to, the following:
- Prioritise workload according to service requirements and urgency; working on own initiative and referring to the appropriate manager as required.
- Using Microsoft Office IT packages and databases to provide efficient, high quality admin services including audiotyping.
- Type correspondence relating to other areas of the Consultants work.
- Complete administrative tasks and typing relating to Safeguarding children.
- Ensure each patient who has an episode of care in the Department has all the relevant details relating to his/her care correspondence, diagnostic investigation reports etc. documented and filed appropriately in the notes, as soon as is practicable, upon receipt/dispatch.
- Arrange appointments as necessary.
- Assist the Consultants to plan their time effectively and maintain a diary of appointments as agreed with the Consultants.
- Responsible for templates regarding new clinics/clinic cancellations/clinic amendments for Paediatrics.
- Take minutes as and when appropriate.
Person Specification
Qualifications
Essential
- 4 x GCSE's at Grade 5 and above, including English Language (or equivalent)
- Basic IT qualification
- Demonstrable working knowledge of Microsoft packages (esp. Word)
Desirable
- Evidence of further learning and development
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Experience
Essential
- Experience of working within an office environment
- Ability to prioritise workload
- Ability to work effectively independently and as a team
- Ability to work flexibly and manage a large workload in a challenging environment
Desirable
- Knowledge of medical terminology
- Experience working in an NHS setting
- Knowledge of safeguarding processes
- Experience of audio typing
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here [Criminal records checks for overseas applicants](Opens in a new tab) .
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