University Hospitals Coventry and Warwickshire (UHCW) NHS Trust
Medical Secretary, HPB
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Medical Secretary, HPB
Administrative Maternity Cover: Hepatobiliary (HPB) Team
The University Hospitals Coventry and Warwickshire NHS Trust seeks a maternity cover administrative professional to join their Hepatobiliary (HPB) team.
About the Role
This role provides specialised, superior, and confidential patient-centred clinical administration and secretarial support to Consultants and their teams, ensuring all services comply with relevant Departmental, Trust, and National standards, policies, and procedures. You will also act as an administrative liaison and knowledge advisor for complex hepatobiliary care.
Critical Note: Previous applicants need not apply.* This role is not eligible for sponsorship.
Closing Date: This advert will close as soon as sufficient applications are received. Apply promptly if interested.
Key Responsibilities
1. Senior Clinical Administration Support
- Serve as the senior point of contact to efficiently manage and resolve all patient/enquiry-related matters within a prompt timeline.
- Ensure all relevant personnel are notified and that accurate, confidential documentation is maintained.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
2. Clinical Documentation & Coordination
- Maintain up-to-date, accurate, and accessible clinical records, ensuring they are readily available for clinical decision-making.
- Report exceptions when deviations occur while ensuring prompt transcription, manipulation, and distribution of correspondence.
- Collaborate closely with relevant teams to maintain an efficient administrative process, avoiding bottlenecks.
3. Patient Care & Operational Coordination
Outpatient Access & Waiting List Management
- Work with the Booking Centre & Patient Access team to ensure the waiting list remains current and accurate.
Outpatient Referrals & Flow Management
- Monitor outpatient clinic utilisation in collaboration with Medical Managers and the General Management team, ensuring alignment with Policy and standards.
Elective Care Pathway Coordination
- Oversee seamless integration with Theatre, Diagnostic, and Ward teams to guarantee patients' elective care pathways are sensitive, timely, and safe.
Our Organisation
University Hospitals Coventry and Warwickshire NHS Trust – rated Good by the Care Quality Commission – is one of the largest teaching trusts in the UK.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
As a pioneering provider of healthcare, we offer some of the most modern facilities in Western Europe, continually advancing through research and innovation. Recognised as a Pathway to Excellence® designated organisation, we aim to position ourselves as a world leader in healthcare.
Why Join Us?
- Join a dedicated, talented team in an environment that supports growth and career development.
- Access a rich array of learning opportunities, making it one of the best times to become part of our organisation.
- We foster a culturally inclusive culture where diversity, equality, and potential are valued and supported, ensuring a rewarding work environment.
Contact for Further Information
For questions or inquiries, please reach out to:
- Name: Amy Watts
- Job Title: Associate Group Manager
- Email: amy.watts@uhcw.nhs.uk
- Telephone: 02476 96 6168
We are ready to guide you further or arrange informal visits!
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills