Portico
Meeting Rooms & Facilities Coordinator
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Portico is defined by our unique culture – One that rewards hard work and dedication, empowers people to grow, with the belief that work should be fun and engaging!
Our family is made up of many different people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow, develop and progress in their careers.
Job Description
We are seeking a Meeting Rooms & Facilities Coordinator for our team based with an accounting client in the city.
The successful Meeting Rooms & Facilities Coordinator will support the smooth day-to-day operation of our clients meeting and event spaces. Working as part of the wider Reception Team and alongside two other Meeting Rooms Coordinators, you will be responsible for managing room setups, coordinating room changes, preparing event spaces, and carrying out a variety of facilities-related tasks.
This is a hands-on position that requires excellent organisational skills, the ability to prioritise workloads effectively, and a flexible approach to meet changing business needs.
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Key Responsibilities
- Prepare and set up meeting rooms and event spaces to required standards.
- Manage room reconfigurations and last-minute layout changes.
- Ensure meeting rooms are fully equipped, presentable, and ready for use.
- Support internal events and meetings across the office.
- Respond promptly to ad hoc facilities requests.
- Work closely with the Reception Team to deliver an exceptional workplace experience.
- Assist with the movement and setup of furniture and equipment where required.
- Maintain health, safety, and housekeeping standards within meeting and event spaces.
Hours: 40 hours per week, shifts between 7am-7pm, Mon-Fri. Flexibility required to work differing shifts as per business needs.
Salary: £34,727 per annum
Qualifications
To be successful in this role, you will:
- Be highly organised with excellent time management skills.
- Have the ability to manage multiple priorities and workloads effectively.
- Demonstrate a flexible and proactive approach to work.
- Be comfortable with manual handling and regular heavy lifting.
- Remain calm and professional when responding to urgent or last-minute requests.
- Have strong communication and teamworking skills.
- Take pride in delivering outstanding service and maintaining high workplace standards.
- Previous facilities, hospitality, workplace, or events experience would be advantageous.
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Additional Information
What's in it for you?
- Excellent holiday allowance
- Pension contributions
- Life insurance
- Enhanced annual leave
- Recommend a Friend Bonus Scheme
- Thank you voucher scheme.
- 24-hour personal helpline for employees, providing counselling & information services.
- Access to Choices, our discounts and benefits platform which offers you fabulous savings for thousands of high street retailers, hotels, cinemas and many more.
- Our Training Academy provides excellent training and development opportunities for our people.
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