Emota
Meetings and Events Project Manager
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Meetings and Events Project Manager
Meetings and Events Project Manager
About the Role
Brand: Emota
Location: UK: Ashby-de-la-Zouch or Manchester, hybrid (min 2 days a week in office) Reporting To: Project Director Direct Reports: None
Reporting to a Project Director, you will manage global meetings, events, and congress participation for our pharmaceutical clients. Your role ensures each event is profitable, compliant, and meets client and team expectations. You will oversee all logistical elements and budget management, supported by a Project Executive responsible for attendee participation.
This position involves national and international travel and entails management of partners, suppliers, and finances across all event stages—pre-event, on-site, and post-event.
We provide a comprehensive benefits package, including volunteer days, enhanced annual leave (with buy/sell option), company pension, life and health insurance, and many others.
Your Key Responsibilities
Project Management
- Manage all venue and logistical arrangements, including:
- Congress attendance and business centre provision
- Dinners, break-outs, and housing blocks
- Attrition management
- Oversee congress sponsorship activities on behalf of clients, including:
- Approval processes
- Liaison with client contracting teams
- Booth provider coordination
- Manage and coordinate client requirements with third-party suppliers and internal service providers
- Produce, manage, and circulate key communications, e.g., weekly status reports to main meeting partners
- Conduct on-site inspections, including planning meetings with all suppliers and event delivery oversight
- Generate post-event metrics reports
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Client Liaison and Development
- Deliver first-class customer service aligned with clients’ objectives
- Plan, attend, and implement client planning meetings (in-person, hybrid, or virtual), including post-event debriefs
Financial Management
- Prepare and maintain event budgets throughout the lifecycle—from initial setup to revisions and reconciliation
- Ensure financial tracking of each event and conduct regular cash-flow “health checks”
- Identify and invoice out-of-scope activities
- Monitor cost avoidance/saving measures
- Comply with company and client invoicing processes
- Oversee congress cross-charge budgets, from initial approval to final reconciliation
General Duties
- Collaborate with support departments to achieve client KPIs
- Act as a Buddy for new starters’
- Align all actions with the agency’s mission, vision, and values
- Maintain long-term relationships with hotels, venues, and suppliers for optimal pricing
- Be an ambassador for Emota in all interactions
- Integrate environmental sustainability into all aspects of the role
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Essential Requirements
- 4+ years’ experience delivering corporate event management, with a focus on Pharmaceutical clients
- Budget management expertise, from initial budgeting to capital reconciliation
- Strong client liaison skills
- Ability to motivate teams and work collaboratively in a professional environment
- Attention to detail, accuracy, consistency, and commitment to customer service excellence
- Intermediate Excel proficiency (capable of handling complex spreadsheets)
- Willingness to travel internationally onto-site
“If your experience doesn’t perfectly match each requirement, that’s fine! We’re committed to fostering a diverse, inclusive, and authentic workplace. If this role excites you, apply—you might be the perfect fit.”
About Us
Emota is a global, award-winning events agency that designs and delivers engaging, high-impact experiences. Our parent company, Inizio Engage XD, is an innovative communications group specialising in:
- Employee engagement
- Learning and training solutions
- Scientific engagement
- Behavioural science-driven capability building
We deliver experiences across live, virtual, film, digital, and immersive formats, partnering with clients to create lasting change. Get in touch to find out how we shape experiences that resonate.
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