Emota
Meetings and Events Senior Project Manager
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# Meetings and Events Senior Project Manager
Brand: Emota
Location: Ashby-de-la-Zouch or Manchester (hybrid full-time, minimum 2 days on-site)
Reports to: Project Director Direct reports: Project Coordinators & Senior Project Coordinators
About the Role
As an experienced Senior Project Manager specialising in Meetings and Events, you’ll deliver global projects for prestigious clients using end-to-end project management skills while mentoring Project Executives to uphold the same standards.
Your role, involving national and international travel, covers client, supplier, team, and financial management at every stage—pre-event, on-site, and post-event.
Key Responsibilities
📍 Project Management
- Lead projects from client, internal, and external partner perspectives
- Manage small-to-medium-sized projects across Emota/XD service lines, acting as the key client interface for seamless delivery
- Uphold highest standards in event planning by guiding Project Executives
- Oversee app/website development and content management
- Produce post-event metric reporting
- Manage hotels, venues, and associated logistics
- Coordinate with third-party suppliers, fostering strong relationships
- Handle communications (e.g., weekly status updates for all stakeholders)
- Conduct on-site inspections, vendor meetings, and event delivery
- Attend national and international events in person
- Ensure compliance with regulatory and client-specific guidelines
🤝 Client Liaison & Development
- Build and maintain client relationships through meetings and open dialogue
- Identify business development opportunities to escalate to the Client Engagement Director
- Assist in creating and pitching event proposals to clients
- Organise and execute F2F/virtual client planning sessions
- Prepare supporting materials for client meetings (e.g., presentations/schedules)
- Keep clients informed throughout meeting programming phases
- Lead post-event client debriefs as a subject matter expert
- Advise colleagues across accounts via specialist knowledge-sharing
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💰 Budget & Financial Management
- Manage end-to-end event budgets using company financial tools (forecasting, revisions, and reconciliation)
- Approve all client invoices before submission
- Track financial health per event via regular cash flow ‘health checks’
- Implement scope management (identifying and billing out-of-scope services)
- Identify cost-avoidance measures and savings
- Comply with company/invoice financial policies
- Ensure accurate timesheet logging per project
👥 Staff Development & Team Leadership
- Work with the Project Director to allocate resources based on deadlines
- Support recruitment of junior project teams (Project Managers/Executives) and provide mentorship input
- Conduct 1:1 meetings with direct reports to ensure client deliverables and personal support
✨ General Responsibilities
- Act as an ambassador for the agency, fostering company culture
- Participate actively in team meetings and cross-departmental collaborations
- Align projects with client SLAs and agency goals
- Uphold mission, vision, and company values
- Comply with Health & Safety, privacy, and security protocols
- Demonstrate awareness of compliance (critical for ABPI & PhRMA projects)
- Apply sustainability best practices with environmental accountability
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Key Requirements
- 5+ years’ experience in managing corporate meetings/events (international experience preferred)
- Proven track record in budget creation → financial reconciliation for events
- Strong project management skills, including team/third-party coordination
- Customer-focused mindset with a record of client success
- Experience leading/mentoring teams
- Proficiency in event management software (e.g., Eventbrite, Smith Event, etc.), Microsoft 365 (in particular*: Excel + complex spreadsheets), and project tools (*Trello, Apto/Breeze Automation, etc.**)
- Willingness to travel nationally/internationally and manage rigorous on-site event schedules
- A preference/experience working with Pharmaceutical/Healthcare clients
- Ability to commute twice a week to either Ashby-de-la-Zouch or Manchester office
About Us
Emota is an award-winning global events agency that creates meaningful, impactful experiences at the intersection of science, learning, and behaviour change.
Part of the Inizio Engage XD communications group, we design employee engagement, scientific/learning initiatives, and health capability programmes using applied behavioural science. Our delivered experiences range from live & virtual events to film, digital and immersive activations.
*Note: We value diversity! If your experience isn’t listed exactly as above—still apply! We’re looking for skills that fit our needs.
Ref: EMOTAOV24
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