KLEEMANN UK
NI Projects Administrator
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Position: NI Projects Administrator
Company: KLEEMANN UK
Location: Rugeley
Department: New Installations
Contract Type: Permanent, Full-time
Join KLEEMANN LIFTS UK, a global leader in the lift and elevator industry, as we continue to deliver excellence in vertical transportation. We are seeking a detail-oriented NI Projects Administrator to support our New Installations with day-to-day administrative coordination across our installation projects.
Scope of the Role
As NI Projects Administrator, you will carry out administrative day-to-day work within the Installation Department of the New Lifts Division, providing support to Project Managers and Field Engineers. You will be the Installation Department's main focal point for scheduling KLEEMANN or other OEM factory deliveries and production, while monitoring progress on live sites.
Key Responsibilities
- Coordinate effective project production scheduling and deliveries from KLEEMANN or other OEM factories, minimizing UK warehouse storage time relative to actual start-on-site dates.
- Prepare O&M Manuals and handover paperwork.
- Prepare Job Packs and Job Kits.
- Complete and maintain the safety components register.
- Raise Purchase Orders in the Project Manager's absence.
- Hold and update the tools register.
- Monitor the Installation team's certificates, expiry dates, and schedule renewal actions.
- Monitor NVQ or other training progress of installation team members.
- Update the weekly 'STATUS' Excel Master Document ahead of weekly team meetings.
- Order, receive, and schedule additional project deliveries following the Project Manager's lead, monitoring these against Variation Orders and lead times.
- Update the Teamwork Projects platform (or other tools used by KLEEMANN Group) weekly for live site progress and operations planning.
- Identify and introduce improvements to operations and tools used, targeting lean, cost-effective solutions (subject to Manager approval).
- Support succession planning using the best of corporate resources (subject to Manager approval).
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Skills & Experience
- Over 3 years' relevant experience.
- Experience working in an administrative or customer service environment.
- Knowledge and understanding of Microsoft Office packages.
- Excellent communication skills and a good team player.
- Very well organized, reliable, and methodical with a structured approach.
- Ability to work to tight deadlines and under pressure.
- Strong interdepartmental collaboration skills.
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Qualifications (Essential or Strongly Preferred)
- Technical College qualification or equivalent (NVQ or other).
- Excellent command of English (Native/Bilingual proficiency).
- Excellent knowledge of PC and MS Office.
What We Offer
- Excellent working environment within a global organisation
- Continuous and systematic training and development opportunities
- Opportunity to develop within a leading multinational in the lift industry
- Supportive leadership and a strong focus on continuous improvement
Equal Opportunities & Accessibility
KLEEMANN LIFTS UK is proud to be an Equal Opportunities Employer. We value diversity and inclusion and are committed to providing a workplace where everyone can thrive. If you require any reasonable adjustments during the recruitment process, please let us know.
If you're a proactive, organized coordinator with a passion for supporting outstanding installation projects, we'd love to hear from you. Apply today and help shape the future of vertical transportation with KLEEMANN LIFTS UK.
#JobOpportunity #NIProjectsCoordinator #LiftIndustry #Operations #KLEEMANN #Careers 🚀
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