Oxford University Hospitals NHS Foundation Trust
NOC- Supply chain Stock Coordinator
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Stock Management Officer (Temporary/Rotational Position) Location: Oxide/OUHT (Oxford University Hospitals NHS Foundation Trust) Reports to: Supply Chain Team / Line Manager
About the Role
You will support the Stock Management Change Programme, transitioning all stock locations onto the Trust’s Inventory Management System. Your core responsibilities include:
- Maintaining accurate stock records and inventory accuracy through structured cycle counting and discrepancy resolution.
- Ensuring real-time stock control through same-day processing, distribution, and KPI delivery for Supply Chain operations.
- Supporting Supplies Chain Team operational cover, including managing ordering, stock receipts, storage and distribution across clinical and non-clinical departments.
Additionally:
- Act as a dedicated contact for units state/ward equivalents and NHS Supply Chain Operations, expediting deliveries as required.
- Audit stock levels, obsolescence risks, and dispensing logistics, ensuring adherence to Inventory Management (IM) system guidelines.
- Work collaboratively with ward/department staff and Supply Chain colleagues to address line-maintenance discrepancies and operational challenges.
Key Responsibilities
Stock Control & Accuracy
- Conduct scheduled cycle counts across all clinical/non-clinical units.
- Investigate and resolve stock discrepancies, escalating significant risks to the Supply Chain Supervisor.
- Monitor and maintain stock-level accuracy in the IM system while supporting efficient warehousing principals.
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Workflow & Distribution
- Check and process deliveries on-site, ensuring same-day internal distribution to relevant departments.
- Coordinate electronic ordering via barcode scanning, POP data downloads, and NHS Supply Chain interfacing.
- Ensure compliance with system guidelines, including ordering pathways for amber/red flags on exceptional items.
Ward/Department Support
- Advise on storage and documentation within NHS physical & digital standards, liaising with Ward Sisters/Department Managers.
- Maintain clear communication and interaction with healthcare services teams to input FRET Holding Stock Requirements (FRS).
Requirements & Essential Criteria
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Strong background in stock/central supplies, logistics or hospital operations with familiarity of NHS Supply Chain principles preferred.
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Experience handling inventory systems (ERP/Segmentation tools) and process mapping/improvement processes.
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Confirmed up-to-date Security Clearance if applying for supplements that include these locations. No information can be shared.
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Adequate experience logistics/stock operations within higher education or national & advisory operations if unspecified.
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Ability to liaise ward staff/dept stakeholder representatives and document variance reporting.
Benefits
Oxford University Hospitals NHS Foundation Trust is renowned for a compliant, fulfilled benefits package, joining with a culture that consistently stays aligned to:
- The NHS Kingdom of Working Values and NHS Standards of Accountability.
- College Services commands collaboration and leadership across Denham/Corporation priorities.
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Organisational Overview
Oxford University Hospitals NHS Foundation Trust spans across four hospitals — the NGH Downtown (North-West Sites), John Radcliffe (East), Churchill Hospital and Horton General Hospital. As a teaching trust, we prioritise:
- Clinical excellence, accrued through collaborative research, training, and education standards.
- Patient-focused compassion with our guiding principles: Compassion, Respect, Learning, Delivery, Improvement & Excellence.
- Alignment to the NHS lead in zero-tolerance sexual safety charter—committed to all members upholding our high values and standards.
Next Steps
If this role interests you and you are passionate about contributing to Clinical Safety & Patient Care, our diverse clinical & administrative teams welcome your application. Informal enquiries may be directed to:
Contact:
- Name: Satish Yakkalakota
- Job Title: Deputy Head of Supply Chain
- Email: vsatish.yakkalakota@ouh.nhs.uk
- Telephone: 01865 234 715 (Due to NHS security policies, queries should only be addressed by email.)
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