C. Personal Assistance

• Basic diary and schedule coordination (as required)
• Travel bookings, visas, and logistics
• Restaurant bookings, events, and local arrangements
• Running errands and handling ad-hoc requests
• Managing expenses, invoices, and reconciliations

Vendor & Facilities Coordination

• Liaise with building management and external vendors for: Maintenance, repairs, and servicing
• Coordinate quotes and ensure timely execution of required work
• Be available on-site where required for vendor access/supervision

Budgeting & Expense Tracking

• Track and manage utility bills, routine maintenance costs, vendor payments, and invoices
• Maintain basic oversight and reporting of expenses

Inventory & Readiness

• Maintain adequate stock of household and office supplies
• Ensure readiness ahead of principal or guest visits
• Coordinate deep cleans and setup as required

E. Reporting & Governance

• Maintain structured trackers for: Property-related issues, vendor activities, administrative and HR tasks
• Ensure timely follow-ups and closure of all open items
• Uphold discipline in documentation, reporting, and record-keeping

Behavioural Expectations

This role requires maturity, judgement, and ownership over task execution.

• Ownership & Reliability: Takes full responsibility and ensures closure of all tasks
• Discretion & Integrity: Handles confidential information with sensitivity
• Proactiveness: Anticipates needs and addresses issues early
• Attention to Detail: Maintains high standards across office, property, and documentation
• Maturity & Executive Presence: Calm, composed, and able to operate independently
• Coordination Skills: Manages multiple stakeholders seamlessly across geographies
• Problem-Solving: Resourceful and solution-oriented

Core Skills & Competencies

• Excellent time-management skills, with the ability to prioritise effectively across multiple responsibilities
• Strong organisational and coordination skills
• High attention to detail
• Ability to manage vendors, track expenses, and maintain operational discipline
• Strong communication skills (written and verbal)
• Proficiency in MS Office (Excel, PowerPoint)
• Comfort with basic data handling and reporting

Candidate Profile

Minimum 1-2 years of experience in: Office administration/coordination roles, PA/EA roles supporting senior stakeholders.

• Exposure to high-trust, confidential environments (HNIs/family offices preferred)
• Demonstrated ability to manage vendors and operations independently
• Strong organisational and multitasking skills
• Demonstrated stability and longevity in prior roles

Additional Requirements

• Valid passport
• Clean UK driving licence and willingness to travel locally as required
• Eligibility to work in the UK
• Flexibility to provide support beyond core hours when required