Fairfield Consultancy Services Limited (UK)
Office Administration and PA
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Hiring Office Administration and PA for our client in London.
Role Title: Office Administration and PA
Location: Mayfair Office and Regents Park Residence, London
Working Days: Monday – Friday
Working Hours: 9:00 am – 6:00 pm (with flexibility / on-call support as required)
Behavioural Expectations
This role requires maturity, judgement, and ownership over task execution.
- Ownership & Reliability: Takes full responsibility and ensures closure of all tasks
- Discretion & Integrity: Handles confidential information with sensitivity
- Proactiveness: Anticipates needs and addresses issues early
- Attention to Detail: Maintains high standards across office, property, and documentation
- Maturity & Executive Presence: Calm, composed, and able to operate independently
- Coordination Skills: Manages multiple stakeholders seamlessly across geographies
- Problem-Solving: Resourceful and solution-oriented
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Core Skills & Competencies
- Excellent time-management skills, with the ability to prioritise effectively across multiple responsibilities
- Strong organisational and coordination skills
- High attention to detail
- Ability to manage vendors, track expenses, and maintain operational discipline
- Strong communication skills (written and verbal)
- Proficiency in MS Office (Excel, PowerPoint)
- Comfort with basic data handling and reporting
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Candidate Profile
- Minimum 1-2 years of experience in: Office administration / coordination roles
- PA / EA roles supporting senior stakeholders
- Exposure to high-trust, confidential environments (HNIs / family offices preferred)
- Demonstrated ability to manage vendors and operations independently
- Strong organisational and multitasking skills
- Demonstrated stability and longevity in prior roles
Additional Requirements
- Valid passport
- Clean UK driving licence and willingness to travel locally as required
- Eligibility to work in the UK
- Flexibility to provide support beyond core hours when required
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