Appen
Office & Administration Coordinator -1 Year Fixed Term Contract
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Role Purpose
This role keeps our secure facility running smoothly, safely, and compliantly. The purpose of this role is to own day-to-day office operations, health and safety compliance, and client order administration in a structured, low-distraction environment. You will work independently, using your own initiative, with minimal oversight.
Your Impact
- Maintain a safe, compliant, and well-organised workplace through active management of H&S obligations, risk assessments, and fire safety procedures
- Coordinate office supplies, maintenance, and contractor relationships to keep operations running without interruption
- Process client orders accurately and on time, including audio quality checks and secure return of completed work
- Identify issues early and resolve them proactively, escalating only where necessary
- Uphold strict confidentiality and data protection standards across all activities
What You Bring
- Minimum 2 years in office operations, facilities coordination, or a similar operational support role
- Solid working knowledge of health and safety requirements, including risk assessments, fire safety, and compliance schedules
- Confident IT skills and a track record of picking up new systems and processes quickly
- High attention to detail, particularly in data entry, compliance records, and sensitive information handling
- Strong communication skills for dealing with colleagues, suppliers, and contractors professionally
- A resourceful, problem-solving mindset with the ability to work independently and get things done
- Security clearance eligibility (DBS and SC), funded by the company
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Security Clearance
This role requires DBS and Security Check (SC) clearance prior to starting, funded by the company. For more information on what SC clearance involves, visit the UK Security Vetting guidance for applicants.
Why You'll Love Working Here
At Appen, we foster a culture of innovation, collaboration, and excellence. We value curiosity, accountability, and a commitment to delivering the highest quality AI solutions for frontier models. You'll work on complex challenges that shape the future of AI across industries and geographies, alongside talented people in a culture that values humility over ego. You'll have the flexibility to deliver in a way that works for you and your team, supported by tools, resources, and development opportunities to continue to build your capability over time.
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About Appen
Appen has been a leader in AI training data for over 30 years. We specialise in human generated data to train, fine tune, and evaluate models across generative AI, large language models, computer vision, and speech recognition. Our AI assisted data annotation platform and global crowd of more than 1 million contributors in over 200 countries support model pre training, supervised fine tuning, evaluation and benchmarking, safety and red teaming, and multilingual global expansion.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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