Appen
Office & Administration Coordinator -1 Year Fixed Term Contract
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Role Purpose
This role keeps our secure facility running smoothly, safely, and compliantly. The purpose of this role is to own day-to-day office operations, health and safety compliance, and client order administration in a structured, low-distraction environment. You will work independently, using your own initiative, with minimal oversight.
Your Impact
- Sustain a safe, compliant, and well-organised workplace through active management of H&S obligations, risk assessments, and fire safety procedures
- Coordinate office supplies, maintenance, and contractor relationships to ensure seamless operations without interruption
- Process client orders with accuracy and punctuality, including audio quality checks and secure return of completed work
- Anticipate and resolve issues proactively, escalating issues only where necessary
- Maintain strict confidentiality and data protection standards across all activities
What You Bring
Essential Experience
- Minimum 2 years in office operations, facilities coordination, or a similar operational support role
- Strong knowledge of health and safety requirements, including risk assessments, fire safety, and compliance schedules
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Technical & Personal Skills
- Confident IT skills with a proven ability to quickly adapt to new systems and processes
- High attention to detail, particularly in data entry, compliance records, and sensitive information handling
- Strong communication skills to effectively liaise with colleagues, suppliers, and contractors
- Resourceful, problem-solving mindset with the ability to work independently and drive results
Security Requirements
- Eligibility for DBS and Security Check (SC) clearance (funded by the company)
Additional Notes
About Appen
Appen has been a leader in AI training data for over 30 years, specialising in human-generated data to train, fine-tune, and evaluate models across:
- Generative AI
- Large language models
- Computer vision
- Speech recognition
Their AI-assisted data annotation platform and global workforce of 1 million+ contributors in 200+ countries support core AI functions, including model pre-training, supervised fine-tuning, multiple use cases, and multilingual global expansion.
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Why You’ll Love Working Here
Culture & Values at Appen
- Focus on innovation, collaboration, and excellence
- Encourages curiosity, accountability, and committed excellence in AI solutions for frontier models
- Environment that values humility over ego, independence, and growth
Flexibility & Support
- Aims to enable teams to deliver in a flexible, adaptable way
- Provides tools, resources, and development opportunities to enhance capability continuously
Hiring Process Notes
Artificial Intelligence (AI) tools may be used selectively in parts of the application process, such as:
- Reviewing applications
- Analyzing resumes
- Assessing responses and inconsistencies
However:
- Human judgment remains final for all hiring decisions
- For further data processing inquiries, contact the team directly
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