Urban&Civic
Office Administrator
Rugby
Posted about 17 hours ago
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Role Responsibilities
- Oversee administrative tasks such as mail merges and distribution, emailing, letter writing, filing, etc.;
- Sort and distribute post and arrange all outgoing post;
- Diary management of key personnel as well as managing meetings for the Catesby team;
- Overseeing office procedures including Health and Safety and audit compliance;
- Organise the set-up and maintenance of the meeting rooms;
- Order office supplies – stationery / refreshments / IT hardware;
- Answer, screen and forward phone calls;
- Maintain front door security to control access to the building;
- Meeting and greeting of visitors to the facility ensuring they are welcomed warmly and offered help immediately;
- Interact with other departments in Catesby to assist with administrative tasks and provide support;
- Organise or assist with organisation where required for corporate, consultation and team social events and manage areas such as venue booking, invites, travel arrangements and accommodation;
- Represent the business with a positive attitude and professional appearance.
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- Oversee administrative tasks such as gifts and hospitality, letter writing, filing, database management, presentations and reports, etc;
- Deal with correspondence and assist with enquiries or complaints;
- Organising inductions for new employees;
- Represent the business with a positive attitude and professional appearance.
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Role Requirements
- Relevant experience acquired within an office administration role;
- Sound working knowledge of computer software packages (Windows – Outlook, Word, Excel, PowerPoint, and Adobe packages) and be able to use these packages to produce reports, mail merges, presentation documents, and spreadsheets;
- A willingness to learn new skills, such as graphic design;
- Strong communication skills and a real team player;
- Able to work flexibly, identifying needs and responding appropriately.
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Skills
Office Administration
Diary Management
Health and Safety
Communication Skills
Team Player
Computer Software
Mail Merges
Filing
Database Management
Presentation Documents
Event Organization
Customer Service
Induction Organization
Problem Solving
Flexibility
Professional Appearance
Location