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Office and HR Administrator Apprentice
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This is an excellent opportunity for someone wishing to build skills, confidence and qualifications while working within a supportive setting.
The role will be a key part of the team, supporting the administrative needs of the office and helping with the provision of HR contract administrative services to schools.
Key Responsibilities
Office Administration
- Provide administrative support for the office, including ordering supplies, filing, answering the phone, archiving, managing deliveries and confidential waste etc.
- Managing meeting room bookings
- Supporting production and issuing of external communications, including newsletters, website and social media. Managing and maintaining the mailing list
- Supporting production and issuing of internal communications including company updates and team emails
- Managing communications into the generic email addresses and ensuring they are directed appropriately and responded to
- Supporting production and management of customer surveys
- Supporting the administration of the DBS service
- Attend team meetings and undertake projects as required
- Undertake any other relevant duties as required
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HR and Payroll Administration
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- Draft and issue contracts of employment, statements of particulars, salary statements and letters for teaching and support staff employed by clients
- Work with payroll to ensure all new starters and changes to contract are processed correctly and within agreed timeframe
- Use the in-house HR systems to manage workload and maintain service standards
- Work with the HR and payroll teams to keep abreast of School Teachers and Local Government and Associated Employers Pay and Conditions of Service and legislative changes to employment law in the education service
- Complete HR administration including pay calculations and redundancy estimates as and when required
- Provide advice and support on contractual arrangements via telephone and email, as appropriate
- Send out payslips for payroll and support with other payroll administration such as issuing end of year certificates
- Support the HR and Payroll teams with other administration as required
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