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The company is an established independent construction and property consultancy based in the heart of London. The business provides specialist quantity surveying, project management and cost consultancy services across a broad range of sectors, delivering tailored solutions for commercial, residential, hospitality, education and public sector clients.
With a collaborative team, the company has built a strong reputation for delivering high-quality advice, long-term client relationships and a personalised approach to every project. Employees are encouraged to develop professionally within a supportive environment that values integrity, teamwork and continuous learning.
Role Overview
This is an excellent opportunity for a proactive and personable individual at the beginning of their career (graduate level or up to one year's experience) to join a busy professional office.
The Office Assistant plays an important role in ensuring the smooth day-to-day running of the business while gaining exposure across several business functions, including:
- Office Management
- Facilities
- Finance Administration
- Human Resources
- Information Technology
- Marketing
- Events Coordination
The successful candidate will help maintain a professional, organised and welcoming workplace while supporting colleagues across the wider business.
Key Responsibilities
Office Management & Reception
- Manage office and kitchen supplies, ensuring stock levels are maintained.
- Coordinate daily hot desk allocation and office organisation.
- Welcome clients and visitors, acting as the first point of contact.
- Answer incoming telephone calls and manage visitor access.
- Handle incoming and outgoing post.
- Prepare refreshments for clients, directors and meetings.
- Arrange catering for meetings and working lunches.
- Assist with meeting room bookings and scheduling.
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Facilities & Office Operations
- Liaise with building management, cleaning contractors and suppliers.
- Report and monitor office maintenance issues.
- Manage office access fobs.
- Monitor printer usage and submit monthly meter readings.
- Record utility meter readings.
- Assist with general office upkeep, including plant care.
- Support the organisation of internal staff events.
Finance Administration
- Assist in monitoring office expenditure.
- Maintain petty cash records.
- Support general office purchasing activities.
IT Support
- Provide first-line IT support for basic office equipment issues.
- Assist with new starter equipment setup, including laptops.
- Maintain inventory of IT equipment and spare devices.
- Liaise with external IT support providers.
- Support user access administration for business systems including SharePoint and Zoho.
Human Resources
- Provide administrative support to the HR function.
- Assist with non-confidential HR administration as required.
Events & Marketing
- Support the planning and delivery of company and client events.
- Provide administrative assistance to the marketing team.
Reporting & General Administration
- Produce monthly office attendance reports.
- Provide administrative support to the Executive Assistant and wider management team.
- Assist with additional administrative tasks as business needs evolve.
Employee Benefits
Available from Day One
- Company pension scheme (currently 5% employer and 5% employee salary sacrifice contributions)
- Life assurance (4x annual salary)
- Business and personal travel insurance
- Cycle to Work scheme
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Following Successful Completion of Probation
- Private medical insurance
- Electric vehicle salary sacrifice scheme
- Financial support for approved professional study
- Discretionary performance bonus
Company Values
The organisation places significant importance on delivering exceptional client service through collaboration, professionalism and integrity. Employees are expected to:
- Treat colleagues, clients and visitors with respect.
- Demonstrate honesty and professionalism.
- Take ownership of their work and responsibilities.
- Work collaboratively as part of a team.
- Commit to ongoing learning and professional development.
- Uphold relevant professional standards and ethical codes where applicable.
Equality, Diversity & Inclusion
The company is committed to creating an inclusive workplace where everyone is treated fairly and with respect. Employment decisions are based on merit, regardless of age, disability, gender, gender identity, race, religion, sexual orientation, marital status or any other protected characteristic.
Health, Safety & Compliance
Employees are expected to:
- Follow all health and safety procedures.
- Complete mandatory training requirements.
- Maintain strict confidentiality in accordance with GDPR and company policies.
- Protect company and client information.
- Follow all information security procedures.
- Raise concerns appropriately through the company's whistleblowing procedures where necessary.
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