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Office Assistant
Office Assistant – London, On-Site
About Creatio
Creatio is a global vendor of an AI-native platform designed to automate workflows and CRM with no-code foundation and maximum flexibility. Our solution combines:
- AI-first architecture
- Composable no-code tools
- Enterprise-grade governance
We enable organisations to build and scale faster, earning recognition as a Leader and Strong Performer in multiple Gartner and Forrester reports. In 2025, we were featured in Inc.’s Best Workplaces list, reflecting our dedication to employee wellbeing and a strong workplace culture.
The Role: Office Assistant (London, On-Site)
We are seeking an attentive, responsible, and accountable Office Assistant to support the London office, ensuring smooth, efficient daily operations. This role is ideally suited to new entrants—experience is welcome, but we emphasise initiative, growth potential, and a willingness to learn.
Responsibilities
- Ensure overall efficiency of the London office by coordinating daily operations and maintaining a well-organised, welcoming environment.
- Collaborate cross-functionally with IT, Marketing, and internal teams to streamline:
- Office services (equipment, utilities, workplace suitability)
- Procurement and vendor management
- Company merchandise and asset distribution
- Partner with external vendors (landlords, suppliers, service providers) to deliver smooth:
- Workplace maintenance
- IT infrastructure and setup
- Procurement and administrative support
- Support new hires (onboarding) and departing employees (offboarding) by managing:
- Office access (badges, credentials)
- Welcome kits and equipment setup
- Administrative procedures in coordination with IT
- Oversee office assets, merchandise, and inventory, including:
- Logistics, storage, tracking, and timely replenishment
- Coordinate executive visits, client meetings, and internal events with high standards, including:
- Meeting room bookings
- Catering logistics
- Business hospitality arrangements
- Maintain accurate office records, including:
- Expense tracking
- Financial reports
- Administrative compliance with company policies and budgets
- Serve as the primary point of contact for office-related inquiries and requests, ensuring proactive troubleshooting and operational excellence.
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Required Skills & Qualifications
- Advanced or native-level English proficiency
- Proficiency with Microsoft Office (Excel, Word, Outlook)
- Experience with collaboration tools (Microsoft Teams)
- Attention to detail with a proactive, ownership-driven approach
- Strong communication—ability to liaise amiably with colleagues, contractors, and external stakeholders
- Exceptional organisational skills, with the ability to multitask effectively and manage competing priorities
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(Experience in office management is a bonus, but not compulsory. We invest in training and development!)
Nice-to-Have (if applicable)
- Prior experience in office administration, workplace operations, or similar roles
- Background coordinating victuals, facilities, or logistics in a fast-paced environment
- Familiarity with office budget management, procurement, and inventory systems
- Event planning experience, including client hospitality, meeting setups, and executive service
What You’ll Gain with Creatio
1. Growth & Development
- Clear career paths and structured mentorship
- Access to continuous learning to unlock your full potential
2. Flexibility & Well-Being
- Flexible work arrangements and initiatives for work-life harmony
3. Recognition & Impact
- Supportive culture that values your ideas and contributions from day one
4. Empowerment & Innovation
- Forward-thinking environment, nurturing bold ideas and advancing technologies
5. Compensation & Benefits
- Competitive remuneration tailored to country-specific policies
- Comprehensive rewards beyond salary, celebrating dedication and commitment
Proactive administrators and learning-minded individuals: Apply today!
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Jessica, London
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