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Office Coordinator
Office Coordinator – London Office
About the Role This recent graduate position offers an opportunity to build a foundation in corporate operations. Working closely with the Office Manager, the Office Coordinator will oversee the day-to-day functioning of the London office, covering everything from vendor and facilities management to health and safety compliance and team support.
The ideal candidate need not have prior experience but must demonstrate:
- Excellent verbal and written communication skills
- Strong organisation, initiative, and self-motivation
- A professional demeanour and eagerness to learn
- The ability to manage a varied workload effectively
This role provides broad exposure to office operations, stakeholder management, and a fast-paced, hands-on environment—ideal for aspiring professionals keen to establish a career in corporate administration.
In-Office Requirement
5 days a week
Responsibilities
Office Operations & Workplace Services (30%)
- Coordinate daily office operations to ensure workspaces, meeting rooms, and communal areas remain well-maintained, stocked, and functional
- Manage office supplies, stationery, and catering, including ordering and inventory tracking
- Administer office access for staff, visitors, and contractors, ensuring strict adherence to security protocols
- Provide reception coverage during absences or sick leave
- Support employee onboarding/offboarding, including workspace setup and equipment coordination
- Maintain accurate records (e.g., floor plans, staff seating lists)
- Enforce office standards (cleaning, recycling, facilities functionality) and resolve issues promptly
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Vendor & Facilities Management (30%)
- Liaise with building management and external vendors for maintenance, repairs, and out-of-hours work
- Assist in vendor relationship management and contract coordination alongside the Office Manager
- Support planned maintenance projects and facilities upgrades
Team & Project Support (20%)
- Supervise Hospitality Assistants (task coordination, guidance)
- Cover for the Office Manager as needed, including team oversight
- Assist with office relocations, space planning, and workplace projects
Health & Safety & Compliance (15%)
- Coordinate health & safety initiatives, including DSE (Display Screen Equipment) assessments and workplace risk assessments
- Manage compliance processes (e.g., expectant mothers’ adjustments, manual handling, hazardous substances)
Financial & Administrative Support (5%)
- Process and verify invoices and purchase orders
- Assistance with team expense management
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Requirements
Education & Certificates
- University graduate or equivalent
- Proficiency in Microsoft Office (Outlook, Word, Excel)
Professional Experience
- Desirable: Prior experience in office, reception, administrative, customer-facing, or hospitality roles
- Prior office services experience: Not mandatory
Essential Competencies & Attributes
We offer training for role-specific tasks; these qualities are critical from the outset:
- Strong communication: Ability to produce clear, professional written documentation and articulate verbally
- High organisational skills: Manage multiple priorities with reliability
- Proactive mindset: Initiative-taking, self-starter who identifies tasks without supervision
- Judgment & independence: Capacity to work autonomously in a fast-paced environment once confident in the role
- Professionalism: Polished interactions across colleagues, visitors, and external partners
- Career mindset: Eager to gain administrative/office services experience and build a corporate career
- Numeracy & admin comfort: Handling financial basics (invoices, purchase orders, expenses)
- Tech-savviness: Quick learner of new systems and software
Apply if you’re: Organised, adaptable, and enthusiastic to contribute to a dynamic London office.
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