Position Title: Office Coordinator (London)

Entity: Kroll Bond Rating Agency UK Limited

Employment Type: Full-time

Location: London, United Kingdom

Summary/Overview

KBRA is seeking a highly organised and proactive Office Coordinator to support our London office as well as KBRA-hosted and sponsored events. This individual will manage day-to-day office operations, creating a seamless, professional experience for employees and visitors, in addition to assisting with logistics for both internal and external events (and event attendees, as needed).

About The Job

Event Support

• Assist with tasks in the lead-up to KBRA-hosted and sponsored events, and provide on-site support as needed.
• Printing and preparing materials, name badges, and supplies for conferences and events.
• Managing shipping of materials and supplies to and from the office or event locations.
• Manage event-related orders, stationery, and supply inventories.
• Source and liaise with suitable vendors for in-office events and initiatives.
• Coordinate food and beverage orders, liaise with caterers, and manage event setup for internal gatherings (e.g., monthly lunches, breakfasts, after-work events).
• Support the planning and coordination of quarterly social events.
• Handle ad hoc tasks and administrative duties related to event planning and logistics.
• Such other tasks and responsibilities as arise from time to time in connection with the above.

Office Administration

• Serve as front-of-house support, including visitor management, handling incoming calls for London and managing deliveries.
• Administer internal catering and supply accounts.
• Manage office operations, including stationery orders, photocopier paper replenishment, and grocery orders.
• Liaise with Building Management and cleaning/facilities vendors in London on maintenance issues and send internal communications, as needed.
• Coordinate with couriers for and manage inter-office shipments.
• Maintain service schedules for equipment and confirm compliance with OH&S standards.
• Set up and reset meeting rooms, and coordinate catering for meetings, including quarterly board and audit committee meetings.
• Support diary management for as needed.
• Assist with ad hoc administrative or office support tasks across the London office
• Liaising with Corporate Hotels to renew rates on annual basis.
• Assist with, and monitor, the London office’s implementation and development of sustainability goals. Stay informed on sustainability developments and tracking, as needed.
• Such other tasks and responsibilities as arise from time to time as directed by the manager or required in connection with the above.