Impression Recruitment
Office & Facilities Coordinator
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Office & Facilities Coordinator
Office & Facilities Coordinator
Location
Harrogate + Travel
Salary
£30,000 – £35,000 per annum + Expenses
Hours
Monday – Friday
Do you have an organised, proactive, and hands-on approach? This is an excellent opportunity to join a growing organisation where you’ll play a key role in ensuring the smooth running of multiple sites as our Office & Facilities Coordinator.
As the main point of contact for office operations, facilities management, and senior leadership, you’ll help deliver a positive, efficient, and well-maintained workplace experience. Thriving in a dynamic environment, you’ll take ownership of priorities, solve challenges, and keep everything running seamlessly behind the scenes—managing cross-site responsibilities while maintaining high standards.
Key Responsibilities
- Coordinating operations: Maintain day-to-day oversight of office facilities across multiple sites.
- Administrative & operational support: Provide proactive support to ensure smooth business workflows.
- Contractor & maintenance management: Oversee contractors, coordinate works, and improve facilities across locations.
- Health & Safety compliance: Ensure adherence to legislation, support risk assessments, and conduct site safety checks.
- Office supply management: Oversee consumables, equipment, and stock levels.
- Onboarding support: Assist with new starter and visitor orientation to create a welcoming environment.
- Issue resolution: Proactively identify and address workplace facilities problems for continuous improvement.
- Calendar & event management: Coordinate diaries, meeting rooms, and scheduling.
- Diary & travel support: Assist senior leadership with appointments, travel arrangements, and logistics.
- Procurement administration: Raise purchase orders and manage procurement workflows.
- Correspondence handling: Manage incoming emails, distributing oractioning staff requests.
- Internal events: Organise meetings, company activities, and wider business functions.
- Stakeholder liaison: Engage confidently with internal/external teams, including senior management.
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Experience Required
- Previous experience in administrative, office management, HR, or facilities coordination is essential.
- Strong organisational skills with the ability to prioritize effectively.
- Excellent communication (written and verbal).
- Proactive, resourceful, and confident problem solver.
- High attention to detail to manage multiple tasks simultaneously.
- Experience working with senior stakeholders and cross-functional teams.
- Competence in IT systems and software.
- Independent worker able to collaborate in a team environment.
- Full UK driving licence required due to multi-site travel.
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Why Join Us?
By joining Impression, you’ll be part of a supportive, growing team with a competitive salary and varied, meaningful work. No two days will be the same—perfect if you thrive in a fast-paced and hands-on environment.
If you’re proactive, organised, and detail-oriented, we want to hear from you! Apply today!
Equal Opportunities Guarantee We are committed to equal opportunities and prohibit discrimination or harassment on grounds of race, sex, religion, sexual orientation, or any protected characteristic. All applications will be considered holistically.
Note: Should we not contact you within 5 working days of your application, it may not meet the current requirements. However, we retain the right to adopt suitable candidates for future opportunities.
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