Skills

• Ability to build strong working relationships across all levels of the organisation.
• Excellent verbal and written communication skills.
• Strong organisational and time management skills with the ability to prioritise effectively.
• High attention to detail and a structured approach to work.
• Ability to manage multiple tasks and remain calm under pressure.
• Confidence in coordinating meetings, bookings and workplace logistics.
• Ability to maintain accurate records, schedules and office information.
• Proactive approach to identifying and resolving workplace issues.
• Strong IT literacy and ability to use digital systems effectively.

Other

• Occasional travel to company sites or offices may be required.
• Flexibility to support occasional out-of-hours events or urgent office requirements, agreed in advance.
• A flexible and proactive approach to supporting business needs.

DUTIES

• Coordinate the day-to-day running of the office, ensuring a clean, organised and professional working environment at all times.
• Manage meeting room bookings, schedules, refreshments and setup requirements.
• Support the organisation of internal meetings, including diary coordination, preparation of materials and minute-taking where required.
• Liaise with cleaning, maintenance and facilities contractors to ensure office standards are maintained.
• Monitor office supplies, consumables and general workplace resources, ensuring timely replenishment.
• Support office Health & Safety processes, including reporting issues, assisting with inspections and ensuring corrective actions are followed up.
• Assist with coordination of office repairs and maintenance requests through approved suppliers.
• Plan, organise and participate in company events, seasonal functions and internal workplace activities.
• Maintain office records, including contact lists, asset registers and general workplace information.
• Support IT and equipment coordination, including ordering devices, logging assets and managing basic user requests.
• Monitor mobile phone usage, contracts and renewals to support cost efficiency.
• Support Directors and senior managers with diary coordination, administrative tasks and general office support as required.
• Ensure meeting rooms, communal areas and office spaces are consistently maintained to a high standard.
• Support internal communications including notices, office updates and general information distribution.
• Act as a central point of contact for office-related queries and operational support.
• Support continuous improvement of office processes, systems and workplace efficiency.
• Represent the company in a professional and positive manner at all times.
• Uphold company values, policies and workplace standards in all duties undertaken.

For full JD, you may visit our website careers page.