Hawk 3 Talent Solutions
Office Manager
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Office Manager
Office Manager & Finance Assistant (12-Month FTC – Maternity Cover)
Hereford HR2
£30,000 per annum
Start: Mid-August (with approx. 2-week handover)
Working Full time hours Monday to Friday fully office based.
The Opportunity
Hawk 3 Talent Solutions are seeking a proactive and highly organised Office Manager & Finance Assistant to join a specialist organisation operating within the defence, aerospace and military sector based in Hereford.
This is a varied and hands-on role supporting the day-to-day operations of a fast-paced, project-driven environment. You will work closely with internal stakeholders and external partners, contributing to the delivery of critical programmes supporting UK defence and security capability.
Key Responsibilities
Office & Administrative Management
- Ensure the smooth day-to-day running of the office through effective processes and organisation
- Coordinate meetings, visitors and company events (including industry exhibitions)
- Manage office supplies, equipment servicing, and supplier relationships
- Oversee business travel arrangements including accommodation and logistics
- Maintain company registers (assets, suppliers, NDAs, vehicles, compliance records)
- Support compliance activities including ISO, Cyber Essentials and data protection certifications
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
HR & Staff Support
- Assist with onboarding and offboarding processes
- Maintain personnel records and vetting/clearance registers (BPSS, SC, DV where applicable)
- Administer employee benefits, records and internal engagement activities
Finance Administration
- Process invoices, payments, receipts and purchase orders
- Maintain accurate financial data and supporting documentation
- Reconcile bank accounts and assist with month-end processes
- Manage expense claims and supplier/customer financial checks
Financial Reporting Support
- Assist with VAT returns, P11Ds and statutory submissions
- Support budgeting processes and financial reporting activities
- Liaise with auditors and support audit preparation
- Contribute to stock management and cost tracking
About You
Essential:
- Strong administrative and organisational experience
- Good working knowledge of Microsoft Office (including SharePoint)
- Experience in bookkeeping or finance administration
- Excellent communication skills (written and verbal)
- Ability to work independently and proactively
- Reliable, flexible and detail-oriented
Desirable:
- Experience in defence, aerospace, or government environments
- Familiarity with Microsoft Dynamics 365 Business Central
- Previous office management experience
- Awareness of UK security clearance processes
Get help with your application
Your very own career expert that helps elevate your application to the next level.
What’s on Offer
- Salary: £30,000 per annum
- 28 days annual leave plus bank holidays
- Healthcare and benefits package (subject to probation)
- Additional perks including wellbeing and lifestyle benefits
If you would like to apply for the role of Office Manager then please email your CV to debbie.gough@hawk-3.com
Closing date is 17.07.2026 Please note this could change subject to suitable applications.
Hawk 3 Talent Solutions are acting as an employment agency on behalf of its client.
By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.
Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills